Commercial Administrative Specialist
11 hours ago
We are seeking a highly organized and detail-oriented Commercial Administrative Specialist to join our team at Snider Fleet Solutions. As a key member of our administrative team, you will provide support to managers, employees, and office visitors by handling a variety of tasks to ensure positive and productive interactions between our organization and others.
Key Responsibilities:- Learn and speak about Snider Fleet Solutions products and services
- Daily billing of invoices, processing AP invoices per the Snider Fleet Solutions process
- Learn and use our "FleetSMART" customer tracking system
- Handle calls from customers and vendors as it pertains to AP/AR
- Assist in the monthly inventory process
- Provide product and service information to customers both on the phone and in person
- Field all incoming calls providing excellent customer service
- Display proper phone etiquette
- Quote prices and provide product information
- Fill in in other areas as needed
- Follow all safety rules, wear proper PPE and demonstrate safety conscious mindset
- Demonstrate excellent attendance, show up to work on time and in the correct uniform
- Adheres to all policies, procedures and values of Snider Fleet Solutions
- High School Diploma or GED
- At least 2 years' experience within the industry or a related management position
- Familiarity with Paylocity and AS400 software is a plus
- Ability to pass background check and drug screen
- Strong organizational and time management skills, as well as, close attention to detail
- Strong skills in Microsoft Office (Outlook, Word, Excel, & PowerPoint) and the ability to learn and operate other software (AS400, SAP, BTN, etc.)
- Superior customer service and communication skills (both written and verbal)
- Ability to use all necessary office equipment, scanner, facsimile machines, calculators, postage machines, copiers, etc.
- Understanding of invoicing and billing procedures
- Sensitivity to all confidential matters
- Reliable and dependable with self-initiative
- Ability to work effectively as a team member and independently, with minimal supervision
- Ability to learn quickly and take on new responsibilities
- Proficient with 10-Key
- Ability to interact with all levels within the organization and client base
- Ability to understand and meet month-end, quarter-end and year-end deadlines
- Ability to work overtime based on branch or department needs
- Understanding of industry standards and practices in accomplishing these standards
- Ability to multi-task, work effectively under pressure and time constraints
- Analytical skills, including research, ability to interpret data and ability to analyze information
- Ability to train and coach in administrative practices
- Familiarity with Paylocity is a plus
- Supplier specific product knowledge
We offer a competitive salary and benefits package, including paid time off, career advancement opportunities, 401(k) retirement planning, profit sharing, medical, dental, vision, employer-paid life, and employer-paid short-term disability. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional customer service, we encourage you to apply for this exciting opportunity to join our team at Snider Fleet Solutions.
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