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Executive Support Professional

2 months ago

New York, New York, United States Phaxis Full time
Job Title: Executive Support Professional

Phaxis is seeking an experienced Executive Support Professional to provide high-level administrative support to our CEO and other executives. The ideal candidate will have a strong background in executive support, excellent communication and organizational skills, and the ability to work in a fast-paced environment.

Key Responsibilities:
  • Manage sensitive matters with a high level of confidentiality.
  • Manage CEO's daily calendar of meetings and events.
  • Work closely with senior management teams to coordinate executive outreach and special projects.
  • Prepare presentations, agendas, reports, and other documents in support of organizational objectives.
  • Arrange travel and accommodations for executives.
  • Welcome guests and handle inquiries.
  • Perform additional duties as assigned by executives.
  • Draft and prepare correspondence for internal announcements and board meetings.
  • Represent the company and executives in a positive light.
  • Conserve executive time by researching and analyzing information.
  • Organize complex calendars and schedules.
  • Prepare expense reports.
Requirements:
  • Bachelor's Degree highly preferred.
  • Three Plus (3+) years of relevant experience required.
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Ability to communicate effectively and professionally.
  • Flexible hours as dictated by business needs.
  • Must be NYC-based.