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Administrative Manager

2 months ago

Orlando, Florida, United States Freeman Mathis & Gary, LLP Full time
Job Summary

We are seeking an experienced Administrative Manager to join our team at Freeman Mathis & Gary, LLP. The successful candidate will be responsible for supervising a group of legal support staff and providing support for office operations.

Key Responsibilities
  • Supervise and Manage Staff: Supervise a team of legal assistants, receptionists, office coordinators, and interns to ensure the smooth operation of the office.
  • Coordinate Office Operations: Monitor and coordinate legal assistant/attorney staffing ratios and workflow to ensure optimal productivity.
  • Timekeeping and Performance Management: Manage timekeeping of direct reports by reviewing and approving weekly timecards, PTO requests, and monitoring hours, breaks, and overtime requests.
  • Employee Relations and Development: Assess staff performance, provide coaching and guidance, and address performance issues when needed. Conduct annual performance reviews of direct reports and ensure compliance with firm policies and procedures.
  • Recruitment and Onboarding: Recruit, interview, and hire legal assistants, and ensure a smooth onboarding process for new employees.
  • Office Maintenance and Safety: Ensure the offices are functional, safe, and adequately stocked with necessary supplies.
  • Vendor Management: Interact with property managers and manage vendors in support of office operations.
  • Event Planning: Plan, schedule, and promote office events to foster a positive work environment.
  • Financial Management: Monitor costs and expenses to assist in budget preparation.
Requirements
  • Education: High School Diploma required; Bachelor's degree in business administration, management, or related field preferred.
  • Experience: Minimum 3-5 years' experience in a management/supervisory role in a professional service setting.
  • Skills: Ability to work independently with little to no supervision, perform in a fast-paced dynamic work environment, and communicate effectively with all levels of management.
  • Personal Qualities: Determination, desire to drive continuous improvement of operations, adaptability, and a positive attitude.
Equal Employment Opportunity

Freeman Mathis & Gary, LLP is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law.