Office Administrator
4 weeks ago
Job Summary:
We are seeking an experienced Office Manager to join our team at Southeastern Archaeological Research, LLC. (SEARCH). The successful candidate will be responsible for providing administrative support to our leadership team, coordinating meetings, and ensuring the smooth operation of our office.
Key Responsibilities:
- Provide administrative support to the leadership team, including coordinating meetings, preparing meeting minutes, and ensuring timely completion of tasks.
- Coordinate logistics, including scheduling shipments, ordering supplies, and maintaining office equipment.
- Manage client and vendor contact information, ensuring accurate and up-to-date records.
- Serve as the initial point of contact for the Orlando office, answering and directing incoming calls, and providing excellent customer service.
- Update and maintain internal contact lists, ensuring accurate and up-to-date information.
- Perform other administrative tasks as assigned, including filing, data entry, and record-keeping.
Requirements:
- Two or more years of experience in an administrative setting, supporting a marketing or operations function.
- Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
- Experience with cloud-based CRM software for small businesses.
- Ability to multi-task, work independently, and as part of a team, while maintaining excellent communication skills.
- Customer service focus, with the ability to maintain confidentiality and utilize sound independent judgment and discretion.
Preferred Qualifications:
- Bachelor's degree in Business Administration or a related field.
- Recent experience with Concur Expense Management System.
- Working experience as a paralegal.
- Knowledge of Cultural Resource Management industry.
- Experience with Concur, Costpoint, Dynamics, SharePoint systems.
Benefits:
- Competitive salary.
- SEARCH-subsidized Group Health Insurance.
- SEARCH-provided Short-Term Disability Insurance.
- SEARCH-provided Long-Term Disability Insurance.
- SEARCH-provided Group Term Life Insurance.
- Voluntary Life Insurance.
- Employee Assistance Program.
- Emergency Travel Assistance.
- Generous 401(k) Retirement Plan.
- Paid Holidays (10).
- Accrued Paid Time Off (PTO).
How to Apply:
To apply for this position, please submit your cover letter, resume, and minimum of two professional references to https://www.searchinc.com/. Include the Job Posting code (ASO24) in the subject line of your email.
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