Office Administrator

4 weeks ago


Orlando, Florida, United States Southeastern Archaeological Research, LLC. "SEARCH" Full time
Job Title: Office Manager

Job Summary:

We are seeking an experienced Office Manager to join our team at Southeastern Archaeological Research, LLC. (SEARCH). The successful candidate will be responsible for providing administrative support to our leadership team, coordinating meetings, and ensuring the smooth operation of our office.

Key Responsibilities:

  • Provide administrative support to the leadership team, including coordinating meetings, preparing meeting minutes, and ensuring timely completion of tasks.
  • Coordinate logistics, including scheduling shipments, ordering supplies, and maintaining office equipment.
  • Manage client and vendor contact information, ensuring accurate and up-to-date records.
  • Serve as the initial point of contact for the Orlando office, answering and directing incoming calls, and providing excellent customer service.
  • Update and maintain internal contact lists, ensuring accurate and up-to-date information.
  • Perform other administrative tasks as assigned, including filing, data entry, and record-keeping.

Requirements:

  • Two or more years of experience in an administrative setting, supporting a marketing or operations function.
  • Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
  • Experience with cloud-based CRM software for small businesses.
  • Ability to multi-task, work independently, and as part of a team, while maintaining excellent communication skills.
  • Customer service focus, with the ability to maintain confidentiality and utilize sound independent judgment and discretion.

Preferred Qualifications:

  • Bachelor's degree in Business Administration or a related field.
  • Recent experience with Concur Expense Management System.
  • Working experience as a paralegal.
  • Knowledge of Cultural Resource Management industry.
  • Experience with Concur, Costpoint, Dynamics, SharePoint systems.

Benefits:

  • Competitive salary.
  • SEARCH-subsidized Group Health Insurance.
  • SEARCH-provided Short-Term Disability Insurance.
  • SEARCH-provided Long-Term Disability Insurance.
  • SEARCH-provided Group Term Life Insurance.
  • Voluntary Life Insurance.
  • Employee Assistance Program.
  • Emergency Travel Assistance.
  • Generous 401(k) Retirement Plan.
  • Paid Holidays (10).
  • Accrued Paid Time Off (PTO).

How to Apply:

To apply for this position, please submit your cover letter, resume, and minimum of two professional references to https://www.searchinc.com/. Include the Job Posting code (ASO24) in the subject line of your email.


  • Office Administrator

    4 weeks ago


    Orlando, Florida, United States Conserva Irrigation Full time

    Conserva Irrigation is seeking a highly organized and detail-oriented Office Administrator to join our team. As a key member of our operations team, you will be responsible for the general operation of our office, including greeting visitors, answering incoming phone calls, and delivering world-class service to our customers.The ideal candidate will have 2+...

  • Office Administrator

    3 weeks ago


    Orlando, Florida, United States Bridges International Full time

    Job Title: Office AdministratorJob Summary:Bridges International is seeking an experienced Office Administrator to join our team at the Jerry L. Demings Center for Recovery and Reentry. As an Office Administrator, you will be responsible for providing administrative support to the facility, including client intake and discharge, maintenance of client files,...


  • Orlando, Florida, United States Beep Inc Full time

    Beep Inc is seeking a highly experienced and organized Senior Executive Assistant to join their team at the Lake Nona Headquarters in Orlando, FL. The estimated annual salary for this role is around $85,000 - $110,000, depending on experience.Job DescriptionThis is a full-time position that requires excellent time management skills, with the ability to...


  • Orlando, Florida, United States Rose Healthcare Center Full time

    Medical Office Receptionist and Administrative SupportRose Healthcare Center is seeking a highly organized and detail-oriented Medical Office Receptionist to join our team. As a Medical Office Receptionist, you will be responsible for providing exceptional patient care and administrative support to our healthcare team.Key Responsibilities:Greet patients and...


  • Orlando, Florida, United States Big Circle Talent Recruiting Full time

    Job DescriptionBilingual English and Spanish preferred but not required.Central Florida location.The Office Administrator assists with duties for all employees and customers at our client company. Administrators must have excellent interpersonal, communication, and organization skills, poise, assertiveness, and confidence to work effectively with all people...

  • Office Administrator

    4 weeks ago


    Orlando, Florida, United States Execu Suites Full time

    Job OverviewWe are seeking a highly skilled and organized Receptionist/Client Services professional to join our team at Execu-Suites Business Centers. This is a full-time/part-time opportunity to provide exceptional customer service and support to our clients and staff.Responsibilities:Manage incoming calls and direct them accordinglyEnsure a warm and...


  • Orlando, Florida, United States Landtrust Title of Central Florida Full time

    We are seeking a highly organized and detail-oriented Administrative Professional to join our team at Landtrust Title of Central Florida. As an Administrative Assistant, you will be responsible for providing exceptional support to our staff and clients, ensuring seamless day-to-day operations. Your duties will include responding to inquiries, scheduling...


  • Orlando, Florida, United States Blue Star Partners LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Blue Star Partners LLC. The successful candidate will be responsible for providing administrative support to our facilities team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the facilities team,...


  • Orlando, Florida, United States Fresh Form Draft Full time

    Job Title: Administrative AssistantJob Summary:The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves a wide variety of tasks, including managing schedules, handling communication, organizing files, and supporting the team in daily office functions.Key Responsibilities:Greet...


  • Orlando, Florida, United States PCL Construction Full time

    Key Responsibilities: Manage office voicemail and distribute messages to employees. Greet visitors, answer questions, and direct them to meeting rooms or other areas of the office. Provide prompt, professional, and courteous service to all callers and visitors. Page employees when required and ensure that messages are delivered in a timely manner. Maintain a...


  • Orlando, Florida, United States Tavistock Development Company Full time

    Job SummaryTavistock Development is a dynamic and innovative real estate firm seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As a key member of our office operations team, you will be responsible for ensuring the smooth and efficient functioning of our office space, Accelerator program, and team.This is an...


  • Orlando, Florida, United States Landtrust Title of Central Florida Full time

    Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Landtrust Title of Central Florida. As an Administrative Support Specialist, you will provide administrative support to our staff and clients, ensuring seamless day-to-day operations.Key Responsibilities:Respond to...


  • Orlando, Florida, United States Diocese of Orlando Full time

    Job SummaryThe Diocese of Orlando seeks a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Ecclesiastical Properties office. This role will involve a range of tasks, including reviewing and circulating project documents, responding to internal and external customers, and coordinating meetings and...


  • Orlando, Florida, United States Fresh Form Draft Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Fresh Form Draft. As a key member of our front office team, you will provide exceptional support to our staff and clients, ensuring a seamless and professional experience.Key ResponsibilitiesReception Duties: Greet and direct visitors,...


  • Orlando, Florida, United States Aechelon Technology Full time

    Job Title: Senior Administrative AssistantAechelon Technology, Inc. is a leading producer of 3D simulator content, including Geospecific visual/sensor databases and realistic 3D models. We seek individuals who share our passion for real-time computer graphics and commitment to our mission of helping make our Nation's pilots safer.Job Summary:The Senior...


  • Orlando, Florida, United States Planate Management Group Full time

    Job Title: Administrative CoordinatorPlanate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that provides program management and facilities engineering services worldwide. As a global company, we offer a unique opportunity to work with a diverse team and contribute to the success of our clients.Key...


  • Orlando, Florida, United States Freeman Mathis & Gary, LLP Full time

    Job SummaryWe are seeking an experienced Administrative Manager to join our team at Freeman Mathis & Gary, LLP. The successful candidate will be responsible for supervising a group of legal support staff and providing support for office operations.Key ResponsibilitiesSupervise and coordinate the work of legal assistants, receptionists, and office...


  • Orlando, Florida, United States Landtrust Title of Central Florida Full time

    We're seeking a detail-oriented and organized Administrative Support Specialist to join our team at Landtrust Title of Central Florida. As an Administrative Support Specialist, you will provide administrative support to our staff and clients, ensuring seamless day-to-day operations.Key Responsibilities:Respond to client inquiries and resolve issues in a...


  • Orlando, Florida, United States Diocese of Orlando Full time

    Job SummaryThe Diocese of Orlando is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Ecclesiastical Properties office. This role will be responsible for coordinating meetings, managing correspondence, and maintaining confidentiality.Key ResponsibilitiesCoordinate and schedule meetings, meeting...


  • Orlando, Florida, United States Creative Financial Staffing Full time

    Office Assistant Job DescriptionAre you a detail-oriented and organized individual with a passion for administrative tasks?We are seeking a highly skilled Office Assistant to join our team at Creative Financial Staffing. As an Office Assistant, you will play a vital role in maintaining the smooth day-to-day operations of our office. Your responsibilities...