Executive Assistant

8 hours ago


Alexandria, Virginia, United States SimIS Inc. Full time
Job Summary

SimIS Inc. is seeking an experienced Executive Assistant to provide administrative support to the Director. The ideal candidate will have a strong background in administrative office automation operations, excellent interpersonal skills, and the ability to work in a fast-paced environment.

Key Responsibilities
  • Provide executive administrative assistance to the Director, including coordination with external organizations, logistical coordination, and speaking engagements.
  • Collaborate with team members to ensure communication is consistent between team members, manage calendars, greet and escort visitors, submit and verify clearance requests, and submit executive Motor Pool requests for senior executive staff.
  • Deal with all levels of the organization and key customers, some at the SES and Flag Officer level, with a high level of tact and diplomacy.
  • Arrange hotel and travel accommodations and process claims using the Defense Travel System (DTS).
  • Serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF) using comprehensive knowledge of Office of the Secretary of Defense missions, policies, and operations.
  • Compose responses to routine inquiries and assist the Deputy Director in communication with his subordinates.
  • Follow administrative, confidential, and sensitive data guidelines.
  • Prioritize work assignments to ensure work is completed accurately and in a timely manner.
Requirements
  • Experience supporting senior government civilians (EA role preferred).
  • Knowledgeable of administrative office automation operations such as Microsoft Office and Protocol.
  • Outstanding interpersonal skills and professional appearance.
  • Solid administrative skills (correspondence management, calendar management, scheduling travel, monitor workflow, and track expenses).
  • Comfortable interacting with high-level individuals and functions well in a fast-paced environment.
  • Must be a team player skilled with resolving conflicts.
  • Excellent organizational skills; detail oriented.
  • Hard-working, dependable, and able to work without direct supervision.
  • Competent with the Defense Travel System.
  • Current TS/SCI eligible.
Benefits
  • Medical, Dental, and Vision.
  • Short Term Disability (SimIS provides Short-Term Disability benefits at no cost to you).
  • Life Insurance.
  • 401(k) Savings Plan.
  • Tuition Assistance Program.
  • Paid Time Off (PTO).
  • 11 Holidays each year.
  • SimIS, Inc. is an AA / EOE / M / F / Disability / VET / Drug Free Employer.


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