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Administrative Support Coordinator

2 months ago

Bettendorf, Iowa, United States Shive Hattery Group, Inc. Full time
Job Overview

Shive-Hattery Group, Inc. is seeking a dedicated part-time Administrative Coordinator to join our team. This role is essential in ensuring smooth office operations and providing support to our professional staff.

Key Responsibilities:

  • Welcome and assist visitors, manage incoming correspondence, and oversee deliveries.
  • Organize catering for meetings and process meal expense documentation.
  • Handle invoice submissions and maintain accurate expense reports.
  • Collaborate with service providers for scheduling, supply orders, and facility upkeep.
  • Ensure the availability of office, kitchen, and cleaning supplies.
  • Maintain cleanliness and organization in common areas and meeting rooms.
  • Coordinate shipping and mailing services through various carriers.
  • Assist with travel arrangements as needed.
  • Manage petty cash and prepare financial reports.
  • Oversee the maintenance and scheduling of office vehicles.
  • Perform additional administrative tasks as required.

Qualifications:

  • High school diploma required; an associate degree is preferred.
  • A minimum of 2 years of experience in an administrative support role within a professional setting.
  • Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
  • Ability to follow directions from multiple team members while effectively managing priorities.
  • Strong communication, organizational, problem-solving, and adaptability skills.

This part-time position typically requires 20 hours of work per week, generally from 10 AM to 2 PM, Monday through Friday, with flexibility in scheduling.

Why Choose Shive-Hattery?

At Shive-Hattery, we foster a culture of collaboration and continuous learning. Our employees benefit from opportunities to develop their skills and advance their careers in a supportive environment. We are committed to providing a flexible workplace that values the balance between personal and professional responsibilities.

Shive-Hattery is an equal opportunity employer, dedicated to creating a diverse and inclusive workplace for all employees and applicants.