Administrative Coordinator

2 weeks ago


Denver, Colorado, United States Cozen O Connor Full time
Job Summary

Cozen O'Connor is seeking a highly skilled and detail-oriented Administrative Assistant to join our innovative centralized team. As a key member of our support staff, you will play a vital role in ensuring the efficient operation of our office.

Key Responsibilities
  • Document Management: Process and manage documents, including duplication, printing, scanning, mailing, and merging.
  • Quality Control: Proofread all work for accuracy and attention to detail.
  • Transcription Services: Assist with the transcription of digital dictations.
  • Document Preparation: Assist with document comparisons, formatting, transmission, and e-signatures.
  • File Management: Prepare and maintain client and office files in both electronic and paper filing systems.
  • Expense Reporting: Prepare and submit expense reports and check requests.
  • Client Communication: Liaise with clients via phone or email to address their needs.
  • Data Entry: Perform data entry tasks, including inputting client information into firm software.
  • Meeting Coordination: Schedule and coordinate meetings and conferences, including distributing materials.
  • Travel Arrangements: Coordinate and schedule travel arrangements, including transportation, accommodations, and car rentals.
  • Time Tracking: Accurately input attorney time into the accounting system.
Requirements
  • Experience: 2-5 years of experience in a legal or related field is preferred.
  • Education: High School diploma or equivalent experience is required.
  • Skills: Proficiency in Microsoft applications, with advanced skills in Microsoft Word and Outlook.
  • Communication: Excellent written and verbal communication skills.
  • Professionalism: High degree of professionalism and customer service orientation.
  • Availability: Ability to work overtime is required.
What We Offer

Cozen O'Connor offers a competitive salary range of $45,000 - $55,000, depending on experience and qualifications. We are an Equal Opportunity Employer and welcome applicants from diverse backgrounds. We are committed to fostering a culture of inclusion and diversity within our firm.



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