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Administrative Coordinator

2 months ago

Denver, Colorado, United States Prestige Staffing Full time
Administrative Coordinator | Investment Banking (DTC)

Prestige Staffing is seeking an accomplished administrative professional to join the team of Capital Advisors, the firm's investment banking group and registered broker/dealer.

The ideal candidate will be a self-motivated, multi-tasking individual who possesses solid administrative and people skills.

This full-time opportunity will be based in our tech Center office in Denver, Colorado.

Key Responsibilities:
  • Coordinate multiple internal projects and tasks for a diverse group of investment banking professionals
  • Prepare client-facing memoranda, proposals, large mailings, seminar textbooks, reports, and other deliverables
  • Proofread, edit, and format documents
  • Perform project data entry, tracking, and reporting
  • Manage and update contact lists
  • Plan onsite and offsite meetings, conference calls, and lunches
  • Perform deal-specific research
  • Maintain electronic data rooms, including granting access, setting permissions, and folders, uploading documents, and archiving
  • Assist with FINRA compliance efforts
  • Maintain contracts, subscriptions, membership, and registration renewals
  • Work in conjunction with the accounting group to maintain required documentation for annual audit
  • Perform general office administrative duties, including processing expenses and invoices, coordinating staff calendars, scanning documents, faxing, copying, and printing
  • Perform other duties as assigned
Requirements:
  • Bachelor's or associate degree from an accredited college or university, or an equivalent number of years of work experience
  • 3+ years of experience in an administrative support role or equivalent position
  • Strong customer service ethic and dedication to high-quality work product
  • Ability to thrive with minimal direction and supervision
  • Ability to maintain confidentiality
  • Proven organizational and time management skills, and the ability to efficiently manage multiple priorities in a fast-paced work environment
  • Excellent written and verbal communication, listening, problem-solving, interpersonal, and relationship-building skills
  • Demonstrated maturity and the ability to perform both individually and as a team player
  • Excellent proofreading, editing, and formatting skills
  • Strong proficiency in MS Office software (Word, PowerPoint, Excel)

Must have 2-3 years of Financial Service background to be considered and be able to work 100% in office.