Dedicated Administrative Support Specialist

6 days ago


San Rafael, California, United States Ultimate Staffing Services Full time

At Ultimate Staffing Services, we are seeking a highly skilled Dedicated Administrative Support Specialist to join our team.

Estimated Salary: $24.25/hour

The ideal candidate will have excellent data entry skills and be proficient in basic administrative functions. We offer flexible scheduling options for part-time and full-time candidates.

This role is temporary until the end of January, with the possibility of extension. As an Administrative Support Specialist, you will provide critical support to ensure efficient office operations.

Main Responsibilities:

  • Maintain physical and digital filing systems
  • Answer phone calls, direct callers, and schedule appointments
  • Respond to emails and other digital queries and correspondence
  • Manage calendars for senior staff, including travel arrangements
  • Draft and edit letters, reports, and other documents
  • Update information in databases and spreadsheets
  • Prepare meeting agendas and take meeting minutes
  • Coordinate logistics for meetings, including room setup and catering
  • Operate and maintain office equipment
  • Work with maintenance staff and vendors to ensure office supplies are always on hand
  • Research and compile information for reports or presentations
  • Maintain confidentiality and security while working with sensitive information

Requirements:

  • Excellent communication and organizational skills
  • Ability to adapt to changing priorities and meet deadlines
  • Proficiency in Microsoft Office and Google Suite
  • Experience with data entry and basic administrative functions

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.



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