Administrative Support Specialist

3 weeks ago


San Bernardino, California, United States California State University Full time

Job Title: Administrative Support Specialist

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About the Role: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at California State University. As an Administrative Support Specialist, you will provide administrative support to various departments, ensuring smooth operations and excellent customer service.

Key Responsibilities:

  • Manage calendars, schedule appointments, and coordinate meetings
  • Prepare and distribute internal and external correspondences, including emails, memos, and reports
  • Maintain and update company databases and records
  • Handle incoming calls and inquiries, directing them to the appropriate individuals or partnerships
  • Assist in organizing company events, meetings, and conferences
  • Order and maintain office supplies, ensuring inventory is well-stocked
  • Provide general administrative support, including filing, scanning, and photocopying documents
  • Ensure the co-working space is well-maintained, including managing the cleanliness, maintenance, and functionality of common areas, meeting rooms, and amenities
  • Provide basic technical support for members, such as helping with connectivity issues, printer setup, or troubleshooting common technology-related problems

Requirements:

  • High school diploma or equivalent
  • Previous experience in administrative roles, preferably in an academic setting
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Basic knowledge of Microsoft Office applications

Salary: $16-$22 per hour

Location: iHub Palm Desert

Work Schedule: 19 hours per week, Monday-Friday, 9AM-5PM, with some nights/weekends required



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