Accounting and Administrative Support Specialist
3 weeks ago
Partners Professionals is currently seeking an experienced Accounting/Administrative Assistant to join their team in Huntington Beach. This is a temp-to-hire opportunity with a competitive hourly rate of $23-25, depending on experience. The successful candidate will work closely with all departments, providing coordination, organizational, and administrative support.
Key Responsibilities:
- Answering phone calls and responding to inquiries
- Preparing customer checks for deposit using Excel
- Entering vendor bills into QuickBooks
- Processing orders via website, email, and EDI using Fishbowl
- Tracking weekly reports using Fishbowl and Excel
- Entering customer payments into QuickBooks and Excel
- Performing miscellaneous tasks as needed
- Confirming orders using EDI, Excel, and Fishbowl
- Providing proof of delivery to customers
- Running A/R aging summaries using QuickBooks and Excel
- Updating files using Excel
- Resolving vendor discrepancy invoices using QuickBooks and Excel
- Ensuring adequate supply levels
- Preparing end-of-day reports using Excel
- Coordinating logistics, including scheduling trucking companies via website and Excel
- Generating UPS and FedEx shipment labels using UPS WorldShip and FedEx Ship Manager
- Processing customer credit card charges via website
- Filing documents
- Sending invoices via EDI using Excel
Requirements:
- Minimum 2+ years of experience as an Administrative Assistant, reporting directly to senior management
- Advanced Microsoft Office skills, including Excel
- Knowledge of QuickBooks
- Strong organizational, project management, and problem-solving skills, with excellent multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanor
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