Marketing and Business Development Coordinator

3 days ago

Chicago, Illinois, United States Pappageorge Haymes Partners Full time

Pappageorge Haymes Partners, a leading architectural firm, is seeking a highly skilled and versatile Marketing and Business Development Coordinator to oversee vital administrative functions. This role encompasses managing Requests for Proposal (RFPs) and Qualifications (Qs), proposal development, contract negotiations, and the issuance of project documents. Additionally, provide diversified support to the Managing Partners, including but not limited to generating all types of project-related and legal correspondence, coordinating schedules and meetings, generating reports, and tackling projects as assigned. This position offers the flexibility of a hybrid schedule (work remotely and in-office) and provides an opportunity for professional growth and career advancement within our firm.

Key Responsibilities:
  • Proposals: Craft, organize, and track proposal documents with precision, ensuring timely submission and compliance with client requirements.
  • Contracts: Prepare and review AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents, ensuring accuracy and attention to detail.
  • Submittals: Participate in or prepare responses to RFPs/Qs, ensuring prompt and thorough submission.
  • Insurance Certificates: Request, distribute, and manage certificates for projects, ensuring compliance with client requirements.
  • Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals.
  • Internal Collaboration: Coordinate with the Marketing and Accounting staff, related to project organization and document management.
  • Document Management: Maintain a well-structured electronic filing system, ensuring easy access and retrieval of project documents.
  • Marketing Committee: Participate in the Marketing Committee, contributing to the development and implementation of marketing strategies and promotional materials.
  • Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity.
Qualifications:
  • Education Background: Associate's degree or Certificate in Business, Business Law, or Paralegal Studies.
  • Professional Experience: 5+ years of progressive contract documentation preparation, editing, and negotiation, within the architectural and/or engineering contexts.
  • Proficiency in Microsoft Suite: Essential skills in Microsoft Suites, especially Excel and Word.
  • Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc.), and Deltek Vision is highly beneficial.
  • Proactive Multitasker: Takes initiative, self-motivated, versatile, and highly dependable.

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