Marketing and Business Development Coordinator
21 hours ago
Pappageorge Haymes Partners, a leading architectural and engineering firm, is seeking a highly skilled and versatile Marketing and Business Development Coordinator to join our team. As a key member of our administrative staff, you will play a critical role in supporting our Managing Partners and contributing to the success of our business.
Key Responsibilities- Proposal Development: Craft, organize, and track proposal documents with precision, ensuring timely submission and maximum impact.
- Contract Management: Prepare and review AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents, ensuring accuracy and compliance.
- Submittals and Insurance Certificates: Participate in or prepare responses to Requests for Proposal/Qualifications, and manage certificates for projects, ensuring seamless execution.
- Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals, fostering strong relationships and driving business growth.
- Internal Collaboration: Coordinate with the Marketing and Accounting staff, related to project organization, ensuring seamless communication and efficient workflow.
- Document Management: Maintain a well-structured electronic filing system, ensuring easy access and retrieval of critical documents.
- Marketing Committee: Participate in the Marketing Committee, contributing to the development and implementation of marketing strategies and promotional materials, enhancing our firm's brand and reputation.
- Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity.
- Education Background: Bachelor's degree in Marketing, Communications, Business, or related fields.
- Professional Experience: 5+ years of progressive contract documentation preparation, editing, and negotiation, within the architectural and/or engineering contexts.
- Proficiency in Microsoft Suite: Essential skills in Microsoft Suites, especially Excel and Word.
- Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc), and Deltek Vision is highly beneficial.
- Proactive Multitasker: Takes initiative, self-motivated, versatile, and highly dependable.
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Chicago, Illinois, United States Pappageorge Haymes Partners Full timeJob SummaryPappageorge Haymes Partners is seeking a highly skilled and detail-oriented Marketing and Business Development Coordinator to oversee vital administrative functions. This role encompasses managing Requests for Proposal (RFPs), proposal development, contract negotiations, and the issuance of project documents. Additionally, provide diversified...
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