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Operations Coordinator

2 months ago

Phoenix, Arizona, United States Brown and Caldwell Full time

Job Summary:

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Brown and Caldwell. As a key member of our project team, you will be responsible for coordinating projects from start to finish, ensuring timely delivery, and maintaining high-quality results.

Key Responsibilities:

  • Project Delivery: Develop and maintain project management systems and standards, ensuring all projects meet internal performance requirements.
  • Project Setup and Closeout: Assist in creating draft contact lists, coordinate internal quality reviews and approvals of project plans, and ensure compliance with company policies.
  • Communication and Coordination: Schedule client and team meetings, prepare meeting minutes, and coordinate travel arrangements.
  • Subcontracting: Coordinate subcontracting and insurance verification processes, and serve as a point of contact for internal team members.
  • Project Reporting: Lead the successful delivery of client technical reports, including planning and scheduling internal reviews.
  • General Project Support: Provide administrative support, including SharePoint site maintenance, file cataloging, and word processing.
  • Team Effectiveness: Build relationships with project analysts, project managers, and other team members in a virtual platform.
  • Time Management: Work under tight deadlines, prioritize tasks, and manage multiple assignments.
  • Data Management: Track project status and due dates using SQL, Access, and Microsoft OneNote.

Requirements:

  • Minimum two years of experience in project coordination, word processing, and reporting in a fast-paced business environment.
  • Highly proficient in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and OneNote.
  • Experience with Microsoft Access and SQL.
  • Technical editing and writing skills a plus.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team, with a strong focus on customer satisfaction.

Benefits and Compensation:

We offer a comprehensive benefits package, including medical, dental, vision, short and long-term disability, life insurance, and a 401(k) retirement savings plan with employer match. Our compensation package is competitive, and we offer performance-based bonuses and employee referral incentives.

About Brown and Caldwell:

Brown and Caldwell is a leading environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. We are committed to delivering exceptional quality, innovation, and customer satisfaction. Join our team and be part of a dynamic and collaborative environment that values employee growth and development.