Executive Support Specialist

3 weeks ago


Houston, Texas, United States Asset Living Full time
Executive Assistant

Asset Living is a third-party management firm and a proven partner in fostering thriving communities nationwide. Our company has decades of experience delivering exceptional value to our partners.

We are seeking a highly organized and proactive individual to join our team as an Executive Assistant. In this role, you will provide comprehensive administrative support to our executive team, ensuring smooth operations and effective communication within the organization.

Key Responsibilities
  • Provide administrative assistance to executives, including managing calendars, scheduling appointments, and organizing meetings.
  • Screen and direct phone calls and emails, respond to inquiries, and coordinate correspondence on behalf of executives.
  • Arrange travel itineraries, accommodations, and logistics for executive travel, including flights, hotels, and ground transportation.
  • Prepare agendas, materials, and presentations for meetings, record meeting minutes, and follow up on action items as needed.
  • Handle expense reporting and reimbursement processes for executives, ensuring accuracy and compliance with company policies.
  • Assist with special projects as assigned, including research, data analysis, and presentation preparation.
  • Maintain confidentiality and discretion in handling sensitive information and communication.
  • Coordinate with other administrative staff and departments to facilitate efficient workflow and support cross-functional initiatives.
Requirements
  • High School Diploma or Equivalent
  • Ability to understand and perform all on-site software functions; basic computer skills required


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