Administrative Support Specialist
3 weeks ago
HealthCare Support is seeking a highly skilled Executive Assistant to support the operations of a prestigious healthcare company in San Antonio, Texas.
Key Responsibilities:
- Manage calendars and coordinate meetings to avoid scheduling conflicts.
- Create and distribute meeting materials, such as PowerPoint decks and agendas, in a timely manner.
- Schedule and coordinate resources and technology for meetings and events.
- Make travel arrangements for meeting attendees.
- Host and facilitate meetings and events as needed.
- Ensure meeting participants have access to facilities and systems.
- Plan and organize logistics for large and offsite events.
- Demonstrate understanding of business operations and procedures.
- Communicate with vendors to obtain information and identify cost-saving opportunities.
- Greet and direct internal and external partners to appropriate locations and staff.
- Maintain and communicate sensitive and confidential information.
- Consult with internal and external customers to identify and provide needed resources.
- Research and provide information to respond to requests in a timely manner.
- Establish relationships and collaborate with key resource personnel to facilitate office operations.
Required Qualifications:
- Minimum 1 year of Senior Administrative or Executive Assistant experience, preferably in healthcare.
- Experience planning events, trips, and managing calendars.
- Experience working with C-suite executives.
Working Hours: Monday to Friday, 8:00 AM to 5:00 PM (in-office).
Benefits:
- Immediate enrollment in Health Insurance.
- Dental Insurance.
- Life Insurance.
- Employee Assistance Program (EAP).
- Access to Investment Accounts.
- Career and educational tools within the Ingenovis ACT (Advocacy) Program.
Pay Details: $30/hour - $33/hour.
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