Administrative Support Specialist

3 weeks ago


Houston, Texas, United States HealthCare Support Full time
Executive Assistant Job Description

HealthCare Support is seeking a highly skilled Executive Assistant to support the operations of a prestigious healthcare company in San Antonio, Texas.

Key Responsibilities:

  • Manage calendars and coordinate meetings to avoid scheduling conflicts.
  • Create and distribute meeting materials, such as PowerPoint decks and agendas, in a timely manner.
  • Schedule and coordinate resources and technology for meetings and events.
  • Make travel arrangements for meeting attendees.
  • Host and facilitate meetings and events as needed.
  • Ensure meeting participants have access to facilities and systems.
  • Plan and organize logistics for large and offsite events.
  • Demonstrate understanding of business operations and procedures.
  • Communicate with vendors to obtain information and identify cost-saving opportunities.
  • Greet and direct internal and external partners to appropriate locations and staff.
  • Maintain and communicate sensitive and confidential information.
  • Consult with internal and external customers to identify and provide needed resources.
  • Research and provide information to respond to requests in a timely manner.
  • Establish relationships and collaborate with key resource personnel to facilitate office operations.

Required Qualifications:

  • Minimum 1 year of Senior Administrative or Executive Assistant experience, preferably in healthcare.
  • Experience planning events, trips, and managing calendars.
  • Experience working with C-suite executives.

Working Hours: Monday to Friday, 8:00 AM to 5:00 PM (in-office).

Benefits:

  • Immediate enrollment in Health Insurance.
  • Dental Insurance.
  • Life Insurance.
  • Employee Assistance Program (EAP).
  • Access to Investment Accounts.
  • Career and educational tools within the Ingenovis ACT (Advocacy) Program.

Pay Details: $30/hour - $33/hour.



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