Event Coordination Specialist

2 weeks ago

Minnetonka, Minnesota, United States Type A Events Full time

Location:
Remote (Preferred locations: Austin, TX; Minneapolis, MN; Denver, CO)

Company Overview:
Type A Events is a specialized agency dedicated to crafting impactful and innovative experiences. We selectively partner with clients and projects, focusing on our core competencies.

Our team collaborates closely with clients throughout the entire event lifecycle, ensuring that every member contributes significantly to our collective success.


Position Overview:
We are in search of a meticulous and organized Conference Program Manager to enhance our vibrant team. This position entails supporting the planning, coordination, and execution of client meetings, conferences, and events. The ideal candidate will possess a robust background in event management and the ability to juggle multiple projects concurrently.

Key Responsibilities:

Event Planning and Support:
Assist in the planning of conferences and manage specific project components.
Collaborate with team members to establish objectives and requirements for meetings and conferences.
Create and maintain event documentation, including meeting minutes, weekly updates, and post-event reports for clients.
Assist in managing sponsorship opportunities and planning.
Prepare necessary documents for on-site operations.

Logistics Coordination:
Oversee event logistics, including accommodations, transportation, facilities, catering, and signage.
Assist in managing participant registration, including setup, room block management, and activity tracking.
Handle orders and shipments of event supplies and promotional materials.

Vendor and Budget Support:
Research potential vendors and assist in finalizing contracts.
Support the development of programs, agendas, and budgets in line with client specifications.
Review event invoices for accuracy and process payments.

On-site Execution:
Work on-site for designated events, providing support for day-of logistics and resolving issues.
Act as a liaison among vendors, Type A Events, attendees, and clients for logistical operations and support.

Continuous Improvement:
Stay informed on current industry trends through ongoing training and research.
Engage in cross-training opportunities.

Qualifications:
Bachelor's degree in Event Management, Hospitality, or a related field.
2+ years of experience in meeting planning.
Familiarity with the travel industry, hotel chains, and meeting industry terminology.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Google Suite and database systems.
Willingness to travel and work on-site for programs, including some evenings and weekends.
Able to lift and move up to 50 pounds.

Key Skills and Attributes:
Strong customer service orientation and ability to maintain composure under pressure.
Exceptional attention to detail and organizational skills.
Collaborative team player with outstanding interpersonal skills.
Resourceful, with sound judgment and problem-solving capabilities.
Adaptable to shifting priorities and deadlines.

Benefits:
Competitive salary
Paid time off
Health & Dental Insurance
401(k)
Professional development opportunities
Flexible work schedule

Application Process:
Please submit your resume and a cover letter detailing your relevant experience and interest in the position. Only candidates selected for an interview will be contacted.

Equal Opportunity Employer:
Type A Events is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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