Project Management Associate

2 weeks ago

Madison, Wisconsin, United States Abstrakt Marketing Group Full time
This is a full-time, direct placement opportunity at Abstrakt Marketing Group.

This role is designed to provide operational and administrative assistance to facilitate the planning and coordination of plumbing contract projects, ensuring that project goals and objectives are met within the established timeline and budget. This is an entry-level position in project management that supports both Project Managers and/or Senior Project Managers. The aim for this role is to evolve into a Project Manager within a 3-5 year timeframe. As experience is gained, a Project Engineer may oversee the overall management of smaller, less critical projects.

Key Responsibilities:
  • Support the project manager throughout the project lifecycle, from initiation to completion, with project-specific tasks such as RFIs, estimates, budgets, schedule of values, change orders, monthly billing, job cost review, and reporting.
  • Assist the project manager in developing work schedules, determining staffing needs, and coordinating field personnel assignments.
  • Help with material procurement as directed by the project manager.
  • Facilitate the coordination of project activities to ensure timely progress and adherence to budget constraints.
  • Support the project manager in directing and assisting the field team to manage project deliverables and address issues as they arise.
  • Assist in monitoring labor reports, job cost reports, pre-job planning, and two-week forecasts.
  • Review technical specifications and material submittal data sheets to confirm that procured equipment and materials meet project specifications.
  • Assist in managing the RFI process effectively.
  • Prepare and submit operation and maintenance manuals and other required documentation.
  • Draft change orders for projects, seeking necessary approvals and managing changes to maintain project profitability.
  • Participate in pre-bid tours and meetings as required.
  • Follow up with General Contractors/Engineers regarding budgeting inquiries and pricing as necessary.
  • Contribute to the preparation of comprehensive estimates by reviewing plans, specifications, drawings, proposals, takeoffs, and other documentation, attending pre-bid meetings, and gathering quotes to assess the scope of work and required resources.
  • Assist in organizing pre-construction meetings for awarded projects to ensure effective communication and coordination among the project manager, foreman, and field staff.
  • Collaborate with the project manager assistant (PMA) to secure necessary permits and licenses.
  • Help manage costs by tracking labor and material expenditures.
Additional Information:
  • Work is conducted in both an office environment and on-site.
  • Occasional travel to project sites may be necessary.
  • This position involves verbal, written, and face-to-face communication with clients and field personnel.
Qualifications:

Education and Experience:
  • Two-year or four-year degree in construction management or engineering, or an equivalent combination of technical training and related experience.
  • 0-5 years of experience in construction administration and project management support.
Skills and Competencies:
  • Ability to manage multiple priorities effectively.
  • Strong time management abilities.
  • Excellent communication skills, both verbal and written.
  • Strong organizational capabilities.
  • Proficient in Microsoft Office, particularly Excel.
Salary Range:

$72,000 - $75,000

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