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Administrative Support Specialist

2 months ago

California, United States VCI Companies Full time

Job Summary

VCI Companies is seeking a highly organized and detail-oriented Office Administrator to oversee the day-to-day functioning of our office. As a key member of our team, you will be responsible for ensuring the smooth operation of administrative processes, providing support to staff and management, and managing communication channels.

Key Responsibilities

  • Office Management: Oversee the day-to-day functioning of the office, ensuring that administrative processes run efficiently and effectively.
  • Administrative Support: Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
  • Communication Management: Manage communication channels, including email and other forms of correspondence.
  • Staff Supervision: Supervise office staff, including clerical and administrative personnel.
  • Data Management: Manage data entry and other record-keeping tasks.
  • Supply Chain Management: Oversee office supplies to ensure resources are available when needed.
  • Policies and Procedures: Establish and implement office policies and procedures to maintain order and efficiency.
  • Financial Management: Assist with budget preparation and track expenditures.
  • Accounts Payable and Receivable: Process invoices and manage accounts payable and receivable.
  • Facilities Management: Coordinate with building management for office maintenance and repairs.
  • Recruitment and Onboarding: Support the recruitment, onboarding, and training of new employees.

Requirements

  • Technical Skills: Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Communication Skills: Excellent written and verbal communication skills
  • Organizational Skills: Ability to multi-task, organize, and prioritize work
  • Industry Experience: Experience in the real estate sector preferred

Education and Requirements

  • Education: Bachelor's degree required, and master degree is preferred

Company Benefits

  • Annual Bonus
  • Insurance
  • 401k Match
  • Remote Working Opportunities