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Administrative Office Coordinator

2 months ago

Milwaukee, Wisconsin, United States Milwaukee Art Museum Inc Full time
Job Overview

Position: Administrative Office Coordinator

Department: Executive Office

Location: Milwaukee Art Museum

Job Type: Full Time/Salaried/Exempt

Supervisor: Chief of Staff

Role Summary:

The Administrative Office Coordinator is responsible for delivering comprehensive administrative assistance to the Executive Office at the Milwaukee Art Museum. The successful candidate will demonstrate a solid history of managing a variety of administrative responsibilities in a dynamic setting with minimal oversight.

Essential attributes for this position include outstanding organizational capabilities, adaptability, and the ability to uphold professionalism and confidentiality while engaging with personnel at all levels. Strong communication skills, sound judgment, and meticulous attention to detail are crucial. The candidate should also be proactive, resourceful, and adept at prioritizing various tasks efficiently.

Key Responsibilities:

  • Oversee daily operations of the Executive Office and provide administrative support to the Chief of Staff
  • Organize the Executive's calendar and coordinate travel logistics
  • Act as a liaison between the Executive Office, museum personnel, and external stakeholders
  • Prepare documentation for distribution to the Board and Committees
  • Maintain records and files related to the Board of Trustees
  • Assist with special initiatives led by the Executive or Chief of Staff

Required Qualifications:

  • Associate's degree with at least 2 years of experience in office support
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office and Google Suite
  • Strong calendar management and travel coordination skills
  • Ability to collaborate effectively with internal and external parties
  • Highly organized with the ability to manage multiple tasks concurrently
  • Discreet, tactful, and detail-oriented

Work Environment:

This role is situated in a conventional office environment with regular interactions with staff and visitors. Physical demands include the ability to stand, sit, and navigate within the Museum, operate office machinery, and communicate effectively.

Compensation and Benefits:

The Milwaukee Art Museum provides a competitive salary package, health and dental insurance, retirement plan, paid time off, and discounts at the museum.

The Milwaukee Art Museum is an equal opportunity employer dedicated to fostering a diverse and inclusive workplace.