Construction Administrative Coordinator

1 week ago


Milwaukee, Wisconsin, United States Division 10 Personnel Full time
Job Description

Division 10 Personnel is seeking a highly organized and detail-oriented Construction Administrative Coordinator to oversee procurement activities, manage contracts, and ensure efficient project coordination.

This role is ideal for a professional with a passion for managing construction and development projects, who can work effectively under pressure in a fast-paced environment.

Responsibilities:

  • Coordinate bids and requests for proposals for development projects, ensuring compliance with solicitation requirements.
  • Provide information and assistance to prospective bidders and the public regarding the solicitation process, interpreting bids, and making award recommendations.
  • Create, review, and approve contracts, purchase orders, payments, change orders, and amendments, ensuring project completion and proper close-out documentation.
  • Oversee procurement activities, processing contract payments, change orders, and amendments, and monitor construction contracts.
  • Assist in identifying modernization needs, coordinating architectural/engineering consultants, and managing project timelines.
  • Perform general office duties, including filing, scanning, answering phones, and mail processing.
  • Other duties as assigned, contributing to the department's project completion goals.

Qualifications:

  • Bachelor's Degree in public administration, business, or a related field (preferred).
  • 2-4 years of work experience in the construction or development industry (preferred).
  • Valid Wisconsin Driver's License with an insurable driving record.
  • Proficiency in Microsoft Office products, including Excel and Word, is required.
  • Strong organizational skills with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
  • Ability to work effectively under pressure in a fast-paced environment.
  • Excellent verbal and written communication skills, with a professional demeanor.
  • General understanding of basic accounting principles.

Division 10 Personnel is a premier recruiting firm partnering with companies nationwide, in their search for contract, contract-to-hire and direct hire personnel. We combine recruiting experience along with a genuine interest in your future to find the position best suited to your skills, abilities and interest level.



  • Milwaukee, Wisconsin, United States Division 10 Personnel Full time

    Job Title: Construction Administrative CoordinatorWe are seeking a highly organized and detail-oriented Construction Administrative Coordinator to join our team. As a key member of our construction management team, you will be responsible for coordinating construction projects, managing contracts, and ensuring compliance with federal, state, and local...


  • Milwaukee, Wisconsin, United States Division 10 Personnel Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Construction Administrative Coordinator to join our team at Division 10 Personnel. As a key member of our team, you will be responsible for coordinating procurement activities, managing contracts, and ensuring efficient project coordination.Key ResponsibilitiesCoordinate bids and requests for...


  • Milwaukee, Wisconsin, United States Selectek Full time

    Job Title: Construction AdministratorSelectek is seeking a skilled Construction Administrator to join our team. As the primary contact during construction, you will facilitate timely communication and coordination between stakeholders on various project types.Under the guidance of leadership, you will deepen your expertise in construction administration...


  • Milwaukee, Wisconsin, United States Selectek Full time

    Selectek is seeking a skilled Construction Administrator to serve as the primary point of contact during construction and facilitate timely communication and coordination between all stakeholders on a variety of exciting project types.Under the guidance of leadership, you will not only deepen your expertise in construction administration management but also...


  • Milwaukee, Wisconsin, United States Selectek Full time

    Selectek is seeking a skilled Construction Administrator to oversee construction administration activities for small to large complex projects. The ideal candidate will ensure compliance with project specifications and standards, collaborating effectively with the project team, including design staff, owners, and contractors.The Construction Administrator...


  • Milwaukee, Wisconsin, United States Selectek Full time

    Construction Project CoordinatorSelectek is seeking a skilled Construction Project Coordinator to facilitate timely communication and coordination between stakeholders on various project types.Under the guidance of leadership, you will deepen your expertise in construction administration management and pave the way for advancement into leadership positions...


  • Milwaukee, Wisconsin, United States Selectek Full time

    At Selectek, we are seeking a skilled Construction Administrator to lead construction administration activities for small to large complex projects. This role involves ensuring compliance with project specifications and standards, collaborating with the project team, and overseeing the timely processing of contractor submittals.The ideal candidate will have...

  • Project Coordinator

    1 month ago


    Milwaukee, Wisconsin, United States Stevens Construction Corp. Full time

    Job OverviewStevens Construction Corp. is a commercial general contractor with self-performed trades of concrete, carpentry, and prefabricated wall panels, serving the Midwestern region with offices in Madison, Milwaukee and Bloomington, MN.We are seeking a highly organized and detail-oriented Project Coordinator to provide administrative support to our...

  • Project Coordinator

    3 days ago


    Milwaukee, Wisconsin, United States Stevens Construction Corp. Full time

    Job DescriptionStevens Construction Corp. is a commercial general contractor with self-performed trades of concrete, carpentry, and prefabricated wall panels, serving the Midwestern region with offices in Madison, Milwaukee and Bloomington, MN.We specialize in the new construction of various commercial multi-unit, senior living, student living and mixed-use...


  • Milwaukee, Wisconsin, United States HAMMEL GREEN & ABRAHAMSON INC Full time

    Key Responsibilities:As a Construction Administrator at HAMMEL GREEN & ABRAHAMSON INC, you will be responsible for managing and coordinating workflow of process tasks, including recording submittals, requests for information (RFIs), and other construction documentation issued during the construction administration phase.Key Skills and Qualifications:High...


  • Milwaukee, Wisconsin, United States Pepper Construction Full time

    Job Opportunity: Pepper Construction is seeking a motivated and detail-oriented individual to join our team as a Construction Management Intern. As a key member of our team, you will assist in managing construction projects from start to finish, ensuring timely completion and high-quality results. Your responsibilities will include coordinating with project...


  • Milwaukee, Wisconsin, United States McShane Construction Company Full time

    Job Title: Construction SuperintendentWe are seeking an experienced Construction Superintendent to join our team at McShane Construction Company. The successful candidate will be responsible for ensuring the successful delivery of projects, with a strong track record of successfully completing multi-family housing, senior living, student housing, and/or...


  • Milwaukee, Wisconsin, United States McShane Construction Company Full time

    Job Title: Construction SuperintendentWe are seeking an experienced Construction Superintendent to join our team at McShane Construction Company. As a key member of our construction team, you will be responsible for ensuring the successful delivery of projects.Responsibilities:Review and analyze working drawings, including architectural, structural,...


  • Milwaukee, Wisconsin, United States McShane Construction Company Full time

    Job Title: Construction Project ManagerWe are seeking an experienced Construction Project Manager to join our team at McShane Construction Company. The ideal candidate will have a strong track record of successfully completing multi-family housing, senior living, student housing, and/or hospitality projects.Key Responsibilities:Review and coordinate project...


  • Milwaukee, Wisconsin, United States McShane Construction Company Full time

    Job Title: Construction Project ManagerJob Summary:We are seeking an experienced Construction Project Manager to join our team at McShane Construction Company. The ideal candidate will have a strong track record of successfully completing multi-family housing, senior living, student housing, and/or hospitality projects.Responsibilities:Review working...


  • Milwaukee, Wisconsin, United States McShane Construction Company Full time

    Job SummaryWe are seeking an experienced Construction Project Manager to join our team at McShane Construction Company. The ideal candidate will have a strong track record of successfully completing multi-family housing, senior living, student housing, and/or hospitality projects.Key ResponsibilitiesReview working drawings, including architectural,...


  • Milwaukee, Wisconsin, United States Michael Page Full time

    Michael Page is seeking a Senior Construction Coordinator to support their award-winning construction firm. This role offers a clear progression to project management and beyond.As a Senior Construction Coordinator, you will be responsible for:Developing project plans, schedules, and budgets in collaboration with the project team.Coordinating with...


  • Milwaukee, Wisconsin, United States Ceco Concrete Construction Full time

    Concrete Construction Internship OpportunityCeco Concrete Construction is seeking a motivated and detail-oriented individual to join our team as a Concrete Construction Intern. This is an excellent opportunity to gain hands-on experience in the construction industry and develop valuable skills in a dynamic and fast-paced environment.Key...


  • Milwaukee, Wisconsin, United States Ledcor Group Full time

    Job SummaryThe Field Construction Coordinator plays a crucial role in supporting the Construction and Engineering teams with various field and office activities. This includes assisting with field data collection, tracking project milestones and financial deadlines, creating and maintaining project schedules, and providing ongoing updates to stakeholders.Key...


  • Milwaukee, Wisconsin, United States McShane Construction Company Full time

    Job Title: Construction Project ManagerWe are seeking an experienced Construction Project Manager to join our team at McShane Construction Company. As a key member of our team, you will be responsible for ensuring the successful delivery of projects.Key Responsibilities:Review and analyze project plans, specifications, and schedules to identify potential...