Administrative Coordinator

4 days ago


Milwaukee, Wisconsin, United States Inspired Artisans Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide support services to our leadership and studio team. The ideal candidate will have excellent communication skills, be proficient in Office 365, and have experience in administrative support roles.

Key Responsibilities
  • Provide confidential administrative support to the principal executives
  • Prepare professional correspondence, including emails
  • Organize files and information from leadership emails on a daily basis
  • Organize digital files, physical files, task lists, purchase orders, proposals, invoices, payments, etc. as prescribed by workflow system
  • Assist in scheduling and coordination of marketing materials
  • Process digital and physical files for marketing
  • Maintain and upload photos and information to website
  • Maintain company Customer Relationship Management Software
  • Receive mail and prepare bank deposits
  • Assist in the coordination, supervision, and completion of special projects as appropriate
  • Coordinate and oversee the day-to-day management of supplies for the office and common areas
  • Perform miscellaneous job-related duties as assigned
Requirements
  • Excellent knowledge of Office 365, Excel, Outlook, Word, and Excel
  • Familiarity with cloud-based storage (Dropbox)
  • Strong computer skills
  • Previous experience in administrative support roles
  • Precise and detail-oriented
  • Ability to handle sensitive, confidential information
  • Strong interpersonal and communication skills
  • Ability to work effectively with a wide range of constituencies in a diverse community with varying social, political, religious, and cultural perspectives
  • Proficient in electronic storage and safeguarding of files
  • Ability to multitask with ease
  • Knowledge of virtual office management principles and procedures
  • Knowledge of Catholic or Liturgical traditions is a plus
  • Willingness to try new things and learn
Benefits
  • 401(k)
  • 401(k) matching
  • Paid time off
Work Schedule
  • Day shift; any time between 9-4


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