Construction Administrative Coordinator

5 days ago


Milwaukee, Wisconsin, United States Division 10 Personnel Full time
Job Summary

We are seeking a highly organized and detail-oriented Construction Administrative Coordinator to join our team at Division 10 Personnel. As a key member of our team, you will be responsible for coordinating procurement activities, managing contracts, and ensuring efficient project coordination.

Key Responsibilities
  • Coordinate bids and requests for proposals for development projects, ensuring compliance with solicitation requirements.
  • Provide information and assistance to prospective bidders and the public regarding the solicitation process, interpreting bids, and making award recommendations.
  • Create, review, and approve contracts, purchase orders, payments, change orders, and amendments, ensuring project completion and proper close-out documentation.
  • Oversee procurement activities, processing contract payments, change orders, and amendments, and monitor construction contracts.
  • Assist in identifying modernization needs, coordinating architectural/engineering consultants, and managing project timelines.
  • Perform general office duties, including filing, scanning, answering phones, and mail processing.
  • Other duties as assigned, contributing to the department's project completion goals.
Requirements
  • Bachelor's Degree in public administration, business, or a related field (preferred).
  • 2-4 years of work experience in the construction or development industry (preferred).
  • Valid Wisconsin Driver's License with an insurable driving record.
  • Proficiency in Microsoft Office products, including Excel and Word, is required.
  • Strong organizational skills with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
  • Ability to work effectively under pressure in a fast-paced environment.
  • Excellent verbal and written communication skills, with a professional demeanor.
  • General understanding of basic accounting principles.
About Us

Division 10 Personnel is a premier recruiting firm partnering with companies nationwide, in their search for contract, contract-to-hire and direct hire personnel. Our expertise includes recruiting for experienced professionals at all levels, so chances are we have the type of position you are seeking. We combine recruiting experience along with a genuine interest in your future to find the position best suited to your skills, abilities and interest level.



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