Administrative Assistant

3 days ago

San Bernardino, California, United States California State University Full time
Job Title: Administrative Assistant/CVWBC

University Enterprises Corporation at CSUSB is seeking a highly organized and detail-oriented Administrative Assistant to support the CVWBC and Palm Desert iHub teams.

Job Summary:

The Administrative Assistant will work independently to manage calendars, schedule appointments, and coordinate meetings. They will also prepare and distribute internal and external correspondences, maintain and update company databases and records, and handle incoming calls and inquiries.

Key Responsibilities:
  • Manage CVWBC and Palm Desert iHub calendars, schedule appointments, and coordinate meetings.
  • Prepare and distribute internal and external correspondences, including emails, memos, and reports.
  • Maintain and update company databases and records.
  • Handle incoming calls and inquiries, directing them to the appropriate individuals or partnerships.
  • Assist in organizing company events, meetings, and conferences, including logistical arrangements, catering, and material preparation.
  • Order and maintain office supplies, ensuring inventory is well-stocked.
  • Assist in creating and maintaining various documents, spreadsheets, and presentations.
  • Provide general administrative support, including filing, scanning, and photocopying documents.
  • Ensure the co-working space is well-maintained, including managing the cleanliness, maintenance, and functionality of common areas, meeting rooms, and amenities.
  • Provide basic technical support for members, such as helping with connectivity issues, printer setup, or troubleshooting common technology-related problems.
  • Coordinate with vendors for services such as cleaning, maintenance, and security to ensure a seamless experience for members.
Requirements:
  • High school diploma or equivalent.
  • Additional qualifications as an Administrative Assistant or Secretary are a plus.
  • Experience in coordinating and scheduling meetings, appointments, and conferences.
  • Ability to update and maintain calendars.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Basic knowledge of Microsoft Office and other productivity software.
Preferred Qualifications:
  • Bilingual/Spanish.

University Enterprises Corporation at CSUSB is an equal opportunity employer and is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at.

  • Administrative Assistant

    3 days ago

    San Bernardino, California, United States California State University Full time

    About the RoleThis Temporary, Part-Time, Non-Benefited position is available through 9/29/2025, with the possibility of annual renewal based on availability of funds, work availability, and satisfactory job performance.Key ResponsibilitiesManage calendars, schedule appointments, conferences, and coordinate meetings for CVWBC and Palm Desert iHub.Prepare and...

  • Administrative Medical Assistant

    7 days ago

    San Bernardino, California, United States Planned Parenthood of Orange and San Bernardino Counties Full time

    Job Title: Administrative Medical AssistantWe are seeking a highly skilled and detail-oriented Administrative Medical Assistant to join our team at Planned Parenthood of Orange and San Bernardino Counties. As an Administrative Medical Assistant, you will play a critical role in providing exceptional patient care and administrative support to our healthcare...

  • Administrative Assistant

    1 day ago

    San Bernardino, California, United States Cogent Infotech Corporation Full time

    Job OverviewCogent Infotech Corporation seeks a highly skilled and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our election operations team.Key Responsibilities:Operate election equipment and prepare inventory for input into machinesRecord batch reconciliation...

  • Administrative Assistant

    4 weeks ago

    San Bernardino, California, United States Cogent Infotech Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Cogent InfoTech Corporation. As an Administrative Assistant, you will play a critical role in supporting our operations and ensuring the smooth execution of our projects.Key Responsibilities:Operate and maintain election equipment, ensuring accurate...

  • Administrative Medical Assistant

    4 weeks ago

    San Bernardino, California, United States Planned Parenthood of Orange and San Bernardino Counties Full time

    Job Title: Administrative Medical AssistantWe are seeking a highly skilled and detail-oriented Administrative Medical Assistant to join our team at Planned Parenthood of Orange and San Bernardino Counties. As an Administrative Medical Assistant, you will play a vital role in ensuring the smooth operation of our front office, providing exceptional patient...

  • Administrative Medical Assistant

    4 weeks ago

    San Bernardino, California, United States Planned Parenthood of Orange and San Bernardino Counties Full time

    Job Title: Administrative Medical AssistantWe are seeking a highly skilled and detail-oriented Administrative Medical Assistant to join our team at Planned Parenthood of Orange and San Bernardino Counties. As an Administrative Medical Assistant, you will play a vital role in providing exceptional patient care and administrative support to our healthcare...

  • Administrative Medical Assistant

    1 week ago

    San Bernardino, California, United States Planned Parenthood of Orange and San Bernardino Counties Full time

    Job Title: Administrative Medical AssistantWe are seeking a highly skilled and detail-oriented Administrative Medical Assistant to join our team at Planned Parenthood of Orange and San Bernardino Counties. As an Administrative Medical Assistant, you will play a vital role in providing exceptional patient care and administrative support to our healthcare...

  • Administrative Assistant

    1 month ago

    San Bernardino, California, United States CSUSB Full time

    Job Summary:The Administrative Support Assistant will perform a wide range of administrative, clerical, and general office support functions at varying levels of complexity under the direct supervision of the Associate Vice President, Faculty Affairs & Development.Duties and Responsibilities:Perform standard administrative procedures and practices, including...

  • Administrative Assistant Senior

    4 weeks ago

    San Bernardino, California, United States Loma Linda University Medical Center Full time

    Job Summary:The Senior Administrative Assistant is a highly skilled professional responsible for providing advanced administrative support to senior-level department heads within assigned areas. This role requires a high level of discretion, confidentiality, and organizational skills to manage complex projects and prioritize tasks...

  • Administrative Assistant Senior

    1 week ago

    San Bernardino, California, United States Loma Linda University Medical Center Full time

    Job SummaryThe Senior Administrative Assistant is a highly skilled professional responsible for providing advanced administrative support to senior-level department heads within assigned areas. This role requires a high level of discretion, confidentiality, and organizational skills to manage complex projects and prioritize tasks effectively.Key...

  • Administrative Assistant Senior

    4 weeks ago

    San Bernardino, California, United States Loma Linda University Medical Center Full time

    Job Summary:The Senior Administrative Assistant is a highly skilled professional responsible for providing advanced administrative support to senior-level department heads within assigned areas. This role requires a high level of discretion, confidentiality, and organizational expertise to manage complex projects and prioritize tasks effectively.Key...

  • Administrative Assistant Senior

    4 weeks ago

    San Bernardino, California, United States Loma Linda University Medical Center Full time

    Job Summary:The Senior Administrative Assistant is a highly skilled professional responsible for providing advanced administrative support to senior-level department heads within assigned areas. This role requires a high level of discretion, confidentiality, and organizational expertise to manage complex projects and prioritize tasks effectively.Key...

  • Administrative Medical Assistant

    2 days ago

    San Bernardino, California, United States Planned Parenthood of Orange and San Bernardino Counties Full time

    Job Title: Administrative Medical Assistant - Bilingual SpanishPlanned Parenthood of Orange and San Bernardino Counties is seeking a highly skilled and bilingual Administrative Medical Assistant to join our team in San Bernardino, CA.Job Summary:We are looking for a detail-oriented and organized individual to provide administrative support to our healthcare...

  • Administrative Coordinator

    2 weeks ago

    San Bernardino, California, United States St. Elizabeth's Medical Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at St. Elizabeth's Medical Center. The successful candidate will provide administrative support to our Early Start Family Resource Network, ensuring the smooth operation of our programs and services.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Support Specialist

    1 month ago

    San Bernardino, California, United States Service Corporation International Full time

    {"Job Title": "Administrative Assistant", "Job Description": "At Service Corporation International, we celebrate lives and celebrate our associates. We're a Great Place to Work, and we're looking for a talented Administrative Assistant to join our team.As an Administrative Assistant, you will provide administrative support to our funeral home, cemetery,...

  • Administrative Support Specialist

    4 weeks ago

    San Bernardino, California, United States NEXGENS Full time

    Job SummaryNEXGENS is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our staff and management, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative support to staff and...

  • Administrative Support Specialist

    8 hours ago

    San Bernardino, California, United States NEXGENS Full time

    Job SummaryNexgens is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative team, you will provide exceptional support to our staff and management, ensuring seamless day-to-day operations.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to staff and...

  • Administrative Support Specialist

    4 weeks ago

    San Bernardino, California, United States Service Corporation International Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Service Corporation International. As an Administrative Assistant, you will provide administrative support to our funeral home, cemetery, and crematory facilities, ensuring seamless operations and exceptional customer service.Key...

  • Program Administrative Coordinator

    3 weeks ago

    San Bernardino, California, United States UNIVERSITY ENTERPRISES CORPORATION AT CSUSB Full time

    About University Enterprises Corporation at CSUSBUniversity Enterprises Corporation at CSUSB is a leading provider of quality services that complement the instructional program. We support the university's educational mission by offering a range of services that cannot be supported with state funds.Job SummaryWe are seeking a highly skilled and experienced...

  • Administrative Support Specialist

    2 days ago

    San Bernardino, California, United States JM Temporary Services & Affiliates Full time

    Job OpportunityWe are seeking a highly skilled and experienced Office Assistant II w/ACS to join our team at JM Temporary Services & Affiliates, Inc.The ideal candidate will possess 3 years of in-office experience, with a strong focus on administrative support and clerical duties.The successful candidate will be responsible for providing exceptional support...