Administrative Support Specialist

1 month ago


San Bernardino, California, United States NEXGENS Full time
Job Summary

Nexgens is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative team, you will provide exceptional support to our staff and management, ensuring seamless day-to-day operations.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to staff and management, including answering phone calls, taking messages, and handling general inquiries.
    • Greet and assist visitors in a professional and courteous manner.
    • Manage incoming and outgoing mail, emails, and other correspondence.
    • Prepare and edit documents, reports, and presentations as needed.
  • Scheduling and Coordination
    • Schedule and coordinate appointments, meetings, and events.
    • Maintain and update calendars for staff and management.
    • Assist with travel arrangements and itineraries.
  • Record Keeping and Documentation
    • Maintain accurate and up-to-date filing systems, both electronic and paper.
    • Organize and store documents, records, and files in an easily accessible manner.
    • Assist with data entry and ensure that all records are accurate and complete.
  • Office Management
    • Order and maintain office supplies and inventory.
    • Ensure that office equipment is properly maintained and serviced.
    • Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses.
  • Communication and Collaboration
    • Communicate effectively with staff, clients, and vendors.
    • Provide general support to the team, including assisting with special projects.
    • Collaborate with other departments to ensure smooth operations.
  • Compliance and Procedures
    • Adhere to company policies and procedures.
    • Maintain confidentiality of sensitive information.
    • Assist with the development and implementation of office policies and procedures.
Qualifications
  • Education and Experience
    • High school diploma or equivalent required; an associate's or bachelor's degree in a related field is a plus.
    • Previous experience in an administrative or clerical role preferred.
  • Skills and Abilities
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
    • Strong organizational and time management skills.
    • Excellent verbal and written communication skills.
    • Ability to multitask and prioritize tasks effectively.
    • Attention to detail and accuracy.
    • Basic understanding of bookkeeping and office management practices.

Nexgens is an equal opportunity employer. We are committed to diversity and inclusion in the workplace.



  • San Bernardino, California, United States Boutique Recruiting Full time

    Executive Assistant OpportunityA forward-thinking company in San Bernardino, CA, is seeking a highly skilled and organized Executive Assistant to support their CFO/COO. This exciting role involves overseeing various back-office functions, managing day-to-day operations, and providing administrative support.Key Responsibilities:Support the CFO/COO with...


  • San Bernardino, California, United States San Bernardino Community College Full time

    Job SummaryWe are seeking a highly skilled Substitute Technology Support Specialist to join our team at San Bernardino Community College. As a Substitute Technology Support Specialist, you will provide technical support and maintenance for computer network hardware and software systems in support of administrative and instructional users.Key...


  • San Francisco, California, United States Platphorm Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Platphorm, LLC. As an Administrative Support Specialist, you will be responsible for providing exceptional administrative support to our team, ensuring the smooth operation of our office, and facilitating team building.The ideal candidate will have 3...


  • San Diego, California, United States Blue Star Partners LLC Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking an experienced Administrative Support Specialist to join our team at Blue Star Partners LLC. The successful candidate will provide administrative support to department managers and staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...


  • San Diego, California, United States Mortgage Consultant Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing exceptional customer service, responding to inquiries, and implementing office standards to streamline our processes.Key Responsibilities* Provide administrative...


  • San Bernardino, California, United States CSUSB Full time

    Job SummaryThe Administrative Support Assistant will perform a range of clerical, secretarial, and general office support functions at varying levels of complexity under the direct supervision of the Associate Vice President, Faculty Affairs & Development.Duties / ResponsibilitiesPerform standard clerical procedures and practices, greet customers by phone or...


  • San Jose, California, United States PrideStaff Full time

    Job Summary:PrideStaff is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing exceptional administrative support to our clients and staff.Key Responsibilities:Perform basic data entry functionsCompile, sort, copy, and file...


  • San Francisco, California, United States Career Group Full time

    Administrative Support Specialist – Career GroupCareer Group, a leading national recruiting firm, is seeking a detail-oriented and ambitious Administrative Support Specialist to assist our Recruiting team in our San Francisco location.This is a highly visible role with primary responsibilities including administrative duties. It requires someone who is...


  • San Diego, California, United States CRWD Full time

    Company OverviewCRWD is a fast-growing tech startup in the Gig Work Economy.Job SummaryWe are seeking an Administrative Support Specialist to provide administrative support, handle phone communications, maintain office supplies, and assist with clerical tasks.Key ResponsibilitiesProvide administrative support to executives and ensure smooth office...


  • San Jose, California, United States PrideStaff Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for performing various administrative tasks, including data entry, record-keeping, and customer service.Key Responsibilities:Perform data entry functions and maintain accurate...


  • San Carlos, California, United States Second Allied Llc Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our office employees. The ideal candidate will have excellent written and verbal communication skills, a friendly demeanor, and the ability to prioritize tasks effectively.ResponsibilitiesAnswer incoming phone calls and...


  • San Francisco, California, United States Randstad Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at a nonprofit organization in San Francisco. This is a temporary assignment with the possibility of becoming permanent, and we are looking for someone who can hit the ground running.The ideal candidate will have over 2 years of administrative support...


  • San Francisco, California, United States Premier Systems Full time

    Job SummaryAs an Administrative Support Specialist at Premier Systems, you will provide high-level administrative support to our team. This role requires a strong understanding of office equipment and Microsoft Office applications. You will be responsible for reading and interpreting agency and local policies, directives, and procedures. Additionally, you...


  • San Francisco, California, United States Career Group Full time

    At Career Group, we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. This role will provide administrative support to our Studio Director and Executive Assistant, as well as assist with special projects and tasks.Key Responsibilities:Assist with administrative duties and special projectsOversee contract...


  • San Francisco, California, United States Innova Solutions Full time

    Job SummaryInnova Solutions is seeking an experienced Administrative Support Specialist to provide high-level administrative support to our team. The ideal candidate will have a strong background in administrative operations and excellent communication skills.Key Responsibilities:Provide administrative support to senior leadership, including calendar...


  • San Diego, California, United States Mental Health Systems, Inc. Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide clerical support for our program. The successful candidate will be responsible for performing a variety of administrative tasks, including typing, filing, answering phones, preparing reports, ordering...


  • San Jose, California, United States Recruit Monitor Full time

    About the role: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Recruit Monitor. The successful candidate will provide exceptional support to our clients and colleagues, ensuring seamless day-to-day operations. Key responsibilities include:Providing administrative support to various...


  • San Diego, California, United States Kros-Wise Full time

    Job SummaryAs an Administrative Support Specialist at Kros-Wise, you will provide high-level administrative support to our team. Your responsibilities will include performing clerical, customer service, and personnel/physical security duties. You will prepare and route correspondence, reports, and electronic service record entries, maintain records and...


  • San Diego, California, United States Techne Full time

    Job Summary:TECHNE is seeking a highly organized and detail-oriented Part-Time Administrative Marketing Assistant to support our dynamic team. As an Administrative Support Specialist, you will be responsible for a variety of administrative and marketing tasks, including basic bookkeeping assistance, creating engaging content for our marketing platforms,...


  • San Dimas, California, United States BOLT PRODUCTS INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at BOLT PRODUCTS INC. In this role, you will be responsible for performing a variety of administrative tasks, including answering phones, maintaining files, and organizing documents. You will also assist the office/accounting manager with...