Procurement Card Program Administrator
1 week ago
Position Overview
The Procurement Card Program Administrator is responsible for overseeing the College System's Purchasing Card Program, ensuring efficient daily operations while adhering to established policies and regulations. This role involves providing training, technical support, and continuous enhancements to the program, implementing best practices for optimal performance.
Key Responsibilities
- Facilitate communication regarding SAP Concur expense allocation and approval processes, collaborating with internal stakeholders to ensure program compliance and knowledge transfer.
- Support travel request processes as needed, working alongside the College Travel Program team to enhance travel expense procedures.
- Engage with the procurement card provider to troubleshoot issues and participate in training events to share program improvements and best practices.
- Disseminate reminders to internal partners to ensure adherence to processing deadlines and compliance with guidelines.
- Conduct audits of the procurement card program to verify compliance with established user guidelines and record retention protocols.
- Develop and maintain the Procurement Card User Guidelines, training materials, and provide in-person training sessions as required.
- Administer the District-wide P-Card Program, including processing applications, managing account changes, and assisting users with disputes.
- Analyze spend data and trends with the P-card provider to identify opportunities for maximizing rebates.
- Collaborate with the Department Director to refine district procedures for the P-Card program and manage virtual access initiatives.
- Generate and review reports to monitor spending patterns, potential violations, and compliance with tax regulations.
- Address inquiries from internal and external audits regarding the procurement card program.
- Assist with the Fiscal Year End Closing process and evaluate documentation supporting P-Card purchases.
- Work closely with the Strategic Sourcing team to uncover procurement opportunities that align with the P-card program.
- Perform additional duties as assigned.
Qualifications
- Bachelor's degree in Business, Supply Chain, Procurement, or a related field is required.
- High school diploma/GED with two years of experience in administering a Procurement Card Program may be considered in lieu of a degree.
- A minimum of four years of experience managing a Procurement Card Program in an educational or governmental setting is required.
Licensing & Certification
- Valid Texas Driver License.
- Purchasing Card Professional Certification (CPCP) is required; candidates without certification must agree to obtain it within 18 months of hire.
Special Skills
- Proficiency in MS Office Programs.
- Knowledge of Information Management Systems.
- Project Management capabilities.
- Familiarity with procurement-related laws and regulations in Texas.
Competencies
- Delivering high-quality work.
- Accepting responsibility.
- Providing excellent customer service.
- Supporting organizational goals.
- Driving continuous improvement.
- Acting with integrity.
- Critical thinking skills.
- Managing change effectively.
Working Conditions
This position primarily involves general office work, with occasional requirements to walk, stand, or lift up to 25 pounds. Proficiency in using personal computing equipment and other office tools is necessary. The role may involve travel for meetings and training sessions, and occasional after-hours work may be required.
About the Organization
The institution is committed to providing high-quality, affordable education and fostering a diverse community of learners. It offers a wide range of academic programs and is dedicated to supporting student success through innovative educational practices.
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