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Procurement and Contract Administrator

2 months ago

Houston, Texas, United States University of Houston-Clear Lake Full time
Job Summary

The University of Houston-Clear Lake is seeking a highly skilled Contract Administration Specialist to join our team. This role is responsible for supporting contract administration and the university's procurement card program.

Key Responsibilities
  • Administer standard and non-standard form contracts for the University.
  • Maintain and provide financial and historical data for contracts.
  • Perform record management for University contracts; central contract repository for University contracts.
  • Maintain correspondence, compliance procedures, and training documents for contracts.
  • Provide customer service and support for contracts; advise and assist university employees on proper contract processes; provide training.
Primary Responsibilities
  • Support the UHCL P-Card Program Administrator, which may include:
  • Maintaining p-card training documents.
  • Monitoring and analyzing the p-card program, including noting any unusual cardholder activity usage patterns and other anomalies.
  • Processing cardholder procurement card applications to establish credit card accounts for cardholders with the contracted bank.
  • Cancelling cardholder accounts via online bank card access.
Additional Responsibilities
  • Conduct p-card training for University cardholders, including demonstration to cardholders and account managers of how to navigate through and use the contracted bank's online data management and reallocation software program.
  • Conduct audits of individual cardholder accounts to ensure compliance with p-card policies and procedures.
  • Report cardholder misuse to the P-Card Administrator when cardholder is in violation of p-card policies.
  • Develop and maintain departmental relationships to provide precise client service and support for the p-card program, contract processing, and other procurement resolutions.
  • Maintain p-card web pages.
  • Under the guidance of the Associate Director, update information with policy and procedural changes in compliance with federal, state, and the System Administrative Memorandum (SAM) to maintain compliance with current laws and guidelines governing contractual agreements.
Qualifications
  • Associate's degree in Business Administration or related field.
  • Minimum three years of general office experience related to project management or contract administration.
  • Thorough knowledge of principles, practices, guidelines, and interpretation of technical and detailed policies related to contract administration.
  • Knowledge of State of Texas and UH System procurement policies and procedures.
  • Knowledge of software programs, including word processing, spreadsheets, and PeopleSoft database.
  • Must be detail-oriented. Must have spelling, punctuation, editing, and typing skills.
  • Ability to assimilate and implement new programs and policies related to p-cards during any transition of contracting bank or software system.
  • Ability to organize and prioritize efficiently time-sensitive duties while maintaining high productivity and accuracy under pressure in a multi-tasking environment.
  • A service-oriented attitude and excellent customer service; interpersonal skills to handle internal and external contacts with a high level of satisfaction with discretion and confidentiality.