Contract Management Specialist

6 days ago


Houston, Texas, United States University of Houston-Clear Lake Full time
Job Summary

The University of Houston-Clear Lake is seeking a highly skilled Contract Administration Specialist to join our team. As a key member of our procurement department, you will be responsible for supporting contract administration and the university's procurement card program.

Key Responsibilities
  • Administer standard and non-standard form contracts for the University, ensuring compliance with federal, state, and system administrative memorandum (SAM) guidelines.
  • Maintain and provide financial and historical data for contracts, as well as perform record management for University contracts.
  • Provide customer service and support for contracts, advising and assisting university employees on proper contract processes and providing training.
  • Support the UHCL P-Card Program Administrator, including maintaining p-card training documents, monitoring and analyzing the p-card program, and processing cardholder procurement card applications.
  • Conduct p-card training for University cardholders, including demonstrations of how to navigate through and use the contracted bank's online data management and reallocation software program.
  • Conduct audits of individual cardholder accounts to ensure compliance with p-card policies and procedures.
  • Develop and maintain departmental relationships to provide precise client service and support for the p-card program, contract processing, and other procurement resolutions.
  • Maintain p-card web pages and update information with policy and procedural changes in compliance with federal, state, and system administrative memorandum (SAM) guidelines.
Requirements
  • Associate's degree in Business Administration or related field.
  • Minimum three years of general office experience related to project management or contract administration.
  • Thorough knowledge of principles, practices, guidelines, and interpretation of technical and detailed policies related to contract administration.
  • Knowledge of State of Texas and UH System procurement policies and procedures.
  • Knowledge of software programs, including word processing, spreadsheets, and PeopleSoft database.
  • Must be detail-oriented, with spelling, punctuation, editing, and typing skills.
  • Ability to assimilate and implement new programs and policies related to p-cards during any transition of contracting bank or software system.
  • Ability to organize and prioritize efficiently time-sensitive duties while maintaining high productivity and accuracy under pressure in a multi-tasking environment.
  • A service-oriented attitude and excellent customer service, with interpersonal skills to handle internal and external contacts with a high level of satisfaction and discretion.


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