Strategic Procurement Coordinator

2 weeks ago

Houston, Texas, United States South Texas College of Law Houston Full time

Job Overview

SUMMARY. The role encompasses the management of daily procurement activities, including card management, technical support, compliance oversight, fraud detection, and resolution of Procurement Card (Pcard) issues. The Strategic Procurement Coordinator will offer both executive and administrative assistance to the Procurement Department, which includes processing purchase requisitions and check requests, cross-training with other departmental functions, organizing documentation, managing internal communications, coordinating travel arrangements, generating reports and presentations, handling switchboard inquiries, and providing backup support for mailroom and copy center operations.

KEY RESPONSIBILITIES include, but are not limited to, the following tasks:

Conducts monthly reconciliations for all institutional invoices/statements promptly to ensure timely payments to credit card providers while adhering to established policies and guidelines.


Oversees the institution's P-Card accounts; monitors transactions; manages the setup and closure of P-Card accounts.

Evaluates requests from cardholders for adjustments to account limits; assesses the justification for such requests and provides recommendations to the director for final approval.


Formulates policies and procedures for the Procurement Card Program.

Assists in the development and delivery of training sessions regarding the proper utilization of the P-Card, policy updates, and procedural changes for end-users, managers, and departmental representatives.


Facilitates the creation of purchase orders.

Maintains the electronic procurement system and associated software, ensuring compatibility with existing ERP accounting systems.

Implements internal controls and safeguards the integrity of the Procurement Card Program.

Conducts program risk assessments and addresses security threats such as fraud, compromised accounts, and lost or stolen cards.

Acts as a liaison between Procurement Card vendors, the Purchasing team, and departmental users.

Delivers prompt and courteous customer service, addressing user inquiries and coordinating responses to card, supplier, and interface issues as necessary.


Prepares purchase and travel requisitions, expense reports, check requests, processes invoices, and maintains accurate records.

Prioritizes and briefs the Director of Procurement on urgent matters, ensuring timely follow-up on assignments and maintaining high standards of professionalism and confidentiality.

Serves as a backup for mailroom and copy center tasks, including mail collection and delivery.


Upholds ethical standards and integrity in all professional interactions, fostering trust within the institution.

Collaborates effectively with faculty, staff, students, vendors, and clients.

Exhibits professionalism, tact, and leadership to maintain credibility and support within the institution.

Handles all sensitive information with the utmost confidentiality and is capable of preparing and transmitting confidential communications.

Adheres to the institution's Customer Service Standards and complies with all relevant policies.


SUPERVISORY ROLE

N/A

QUALIFICATIONS

To excel in this position, candidates must demonstrate proficiency in the following areas:

Ability to manage departmental data and correspondence with professionalism and confidentiality.

Possesses a professional demeanor, strong problem-solving abilities, proofreading skills, and excellent command of grammar, capable of thriving under pressure while maintaining a positive image for the department.


Customer service-oriented with a commitment to assisting others with a positive outlook.

Proficient in computer applications, particularly MS Office Suite (Word, Excel, PowerPoint), and adaptable to new software as required.


Detail-oriented with the capacity to navigate a fast-paced, multi-tasking environment.

Exceptional communication skills, particularly in written correspondence.

Strong interpersonal skills and emotional intelligence, demonstrating tact and diplomacy.

Proactive in anticipating needs and executing effective action plans.

Ability to prioritize tasks, meet deadlines, and perform assignments with accuracy.

Excellent grammar and punctuation skills.

Strong organizational capabilities, flexibility, and adaptability to changing priorities while managing interruptions.

Competent in balancing multiple projects while achieving desired outcomes.

Maintains positive relationships while respecting the confidentiality of information.

Demonstrates the ability to work collaboratively in a team environment while also being self-sufficient.

Possesses a valid Texas Driver's License and maintains a clean driving record.

EDUCATION and EXPERIENCE

A High School Diploma or GED along with five years of experience in procurement services or corporate credit card program management is required.


LANGUAGE SKILLS

Fluent in both spoken and written English, with the ability to interpret and clarify complex data.

Effective communicator in one-on-one and small group settings with vendors and colleagues.


MATH SKILLS

Ability to perform basic to intermediate mathematical calculations, with skills in analyzing numerical data to identify patterns, errors, and trends.

REASONING ABILITY

Ability to identify routine problems, gather data, establish facts, and draw valid conclusions to resolve issues, particularly in the absence of the department head.

Capable of interpreting various forms of instructions, whether written, oral, or diagrammatic.


CERTIFICATIONS

Preferred certifications include Certified Purchasing Card Professional (CPCP) or Certified Professional in Supply Management (CPSM), with the ability to obtain within the first year of employment.

PHYSICAL DEMANDS

The physical requirements of this position are representative of those necessary to successfully perform the essential functions of the role.

Specific vision capabilities include close vision for data entry and proofreading, as well as distance vision for assisting visitors.


WORK ENVIRONMENT

The work environment characteristics described here are typical of those encountered while performing the essential functions of this job.

Reasonable accommodations may be made for individuals with disabilities to perform essential functions.


Fast-paced, multi-tasking, non-smoking work environment, with a general business schedule of standard hours, plus occasional evenings and weekends as required.

Comprehensive Benefits Package for full-time staff

Includes Health/Dental/Vision Insurance effective on the date of hire.

Life Insurance provided by the institution at two times the annual salary.

Short & Long Term Disability coverage at no cost to the employee.

Paid Leave Time and Sick Leave Time, with accrual based on the hire date.

Paid Holidays and Employee Tuition Remission options available.

Discounted tickets to institutional sporting events for employees and their families.

  • Procurement Coordinator

    5 days ago

    Houston, Texas, United States Strategic Materials Inc Full time

    Job SummaryStrategic Materials Inc is seeking a highly skilled Procurement Analyst to join our team. As a key member of our Supply Chain department, you will be responsible for leading the tactical execution of procurement duties nationwide.Key ResponsibilitiesStrategic Sourcing: Identify and negotiate contracts for indirect goods and services, including...

  • Strategic Procurement Specialist

    2 weeks ago

    Houston, Texas, United States INEOS Full time

    Are you ready to elevate your career in procurement? At INEOS, we prioritize the growth of our talented workforce and aim to nurture our associates' professional development. If you believe this position aligns with your skills and aspirations, we encourage you to consider this opportunity. Compensation Grade: ACE-USD-SAL The Tactical Procurement...

  • Strategic Procurement Specialist

    1 week ago

    Houston, Texas, United States INEOS Full time

    Are you ready to elevate your career? At INEOS, we recognize the value of our skilled workforce and are committed to fostering professional growth within our team. If you believe this position aligns with your career aspirations, we invite you to consider this opportunity. Compensation Grade ACE-USD-SAL The Tactical Procurement Buyer plays a crucial...

  • Strategic Procurement Specialist

    2 weeks ago

    Houston, Texas, United States INEOS Full time

    Are you ready to advance your career? At INEOS, we appreciate our skilled workforce and prioritize the professional development of our associates. We believe in promoting from within whenever feasible, ensuring that our team members have the opportunity to grow before we seek external candidates for our vacancies. Compensation Grade: ACE-USD-SAL The...

  • Procurement Coordinator

    2 days ago

    Houston, Texas, United States ICONMA Full time

    Job SummaryWe are seeking a highly skilled Procurement Coordinator to join our team at ICONMA. As a key member of our procurement team, you will be responsible for coordinating and executing procurement activities to ensure timely and cost-effective delivery of goods and services.Key ResponsibilitiesProcurement OperationsCoordinate and execute procurement...

  • Procurement Coordinator

    2 weeks ago

    Houston, Texas, United States County of Harris Texas Full time

    About the County of Harris Texas Purchasing Department:Integrity, Accountability, Fairness, Professionalism, Service, Transparency The Purchasing Department is established to ensure a system of "checks and balances" for the allocation of public funds. Position Overview:The Purchasing Coordinator plays a vital role in managing procurement processes and...

  • Procurement Coordinator

    2 weeks ago

    Houston, Texas, United States Samuel, Son & Company, Ltd Full time

    About Samuel, Son & Company, Ltd:At Samuel, we recognize that each team member contributes distinct and valuable skills, experiences, and insights to our flourishing enterprise, which has built upon over 167 years of achievement in the metals sector.Role Overview:The Purchasing Coordinator plays a vital role in ensuring the efficiency of our procurement...

  • Procurement Coordinator

    2 weeks ago

    Houston, Texas, United States Samuel, Son & Company, Ltd Full time

    About Samuel, Son & Company, Ltd:At Samuel, we recognize that each team member contributes distinct and valuable skills, experiences, and knowledge to our flourishing organization, which has been built on over 167 years of achievement in the metals sector.Position Overview:The Purchasing Coordinator plays a vital role in our procurement process, ensuring...

  • Materials Procurement Coordinator

    2 weeks ago

    Houston, Texas, United States TCC Multi-Family Interiors Inc Full time

    Job OverviewThe Materials Procurement Coordinator is tasked with overseeing the acquisition and logistics of materials to ensure timely delivery and optimal cost for assigned projects.This role involves managing all phases of active projects, including but not limited to: handling submittals and samples, maintaining the Purchase Order (PO) Log, importing job...

  • Procurement Manager

    2 weeks ago

    Houston, Texas, United States Jobot Full time

    Company Overview:We are a prominent home construction firm experiencing significant growth in the industry.Position Summary:We are seeking a skilled and experienced Procurement Manager to oversee our purchasing operations. This role is crucial for ensuring the quality, cost-efficiency, and timely procurement of materials and services necessary for our...

  • Procurement Manager

    2 weeks ago

    Houston, Texas, United States Jobot Full time

    Leading Home Builder Seeking Procurement Manager This Jobot Job is hosted by: John Erwin Are you a fit? Easy Apply now by clicking the "Apply" buttonand sending us your resume. Salary: $90,000 - $150,000 per year About Us: We are a prominent Home Builder with a strong presence in the industry, experiencing significant growth over the past five years. ...

  • Procurement Coordinator | Houston, TX

    1 week ago

    Houston, Texas, United States Vaco Full time

    Job SummaryWe are seeking a highly skilled Procurement Specialist to join our team at Vaco. The successful candidate will be responsible for managing the procurement of materials, goods, and services required by the company.Key ResponsibilitiesProcurement Management:Identify and evaluate suppliers for required goods and services.Negotiate terms, pricing, and...

  • Procurement Coordinator

    1 week ago

    Houston, Texas, United States Sullivan Brothers Builders Full time

    Job OverviewPosition SummaryThe Procurement Coordinator is tasked with overseeing the acquisition of construction materials and labor for new building projects, ensuring compliance with established budgets, timelines, and project requirements. This role involves collaboration with internal stakeholders, external suppliers, and contractors, and reports...

  • Procurement Coordinator

    2 weeks ago

    Houston, Texas, United States Sullivan Brothers Builders Full time

    Job OverviewPosition SummaryThe Procurement Coordinator is tasked with overseeing the acquisition of construction materials and labor for new building projects, ensuring compliance with established budgets, timelines, and project requirements. This role necessitates collaboration with internal stakeholders, external suppliers, and contractors. The position...

  • Procurement Coordinator

    2 weeks ago

    Houston, Texas, United States Sullivan Brothers Builders Full time

    Job OverviewPosition SummaryThe Procurement Coordinator is tasked with overseeing the acquisition of construction materials and labor for new projects, ensuring compliance with established budgets, timelines, and specifications. This role necessitates collaboration with internal teams, external suppliers, and contractors, and reports directly to the...

  • Procurement Coordinator

    2 weeks ago

    Houston, Texas, United States County of Harris Texas Full time

    About the County of Harris Texas Purchasing Department:Commitment to Accountability, Ethics, Impartiality, Professionalism, Service, and Transparency.The Purchasing Department is established to ensure a robust "checks and balances" framework for the allocation of public funds. Key Responsibilities:Oversee procurement processes to ensure compliance with...

  • Supply Chain Manager

    5 days ago

    Houston, Texas, United States Strategic Materials Inc Full time

    Job SummaryStrategic Materials Inc is seeking a highly skilled Procurement Analyst to join our team. As a key member of our Supply Chain department, you will be responsible for leading the tactical execution of procurement duties nationwide.Key ResponsibilitiesStrategic Sourcing: Identify and negotiate contracts for indirect goods and services, including...

  • Procurement Administrative Coordinator

    2 weeks ago

    Houston, Texas, United States New Tech Global Staffing Full time

    Job OverviewNew Tech Global Staffing is seeking a Procurement Administrative Coordinator for a contract position.Key ResponsibilitiesManage the processing of purchase order and non-purchase order invoices, ensuring accurate coding.Address invoice escalations, resolve discrepancies, and conduct thorough investigations.Verify invoices to ensure they have the...

  • Procurement Business Analyst

    2 weeks ago

    Houston, Texas, United States Phillips 66 Full time

    Phillips 66 & YOU - Together we can fuel the futureThe Procurement Business Analyst plays a crucial role within the Digital IT Business Solutions Corporate organization, primarily serving the Procurement Organization and various support entities. This position is essential for driving business value and enhancing the performance of IT services. Key...

  • Procurement Coordinator

    2 weeks ago

    Houston, Texas, United States Chesmar Homes Full time

    Position OverviewLocationChesmar Homes - Houston WestAbout UsAt Chesmar Homes, we pride ourselves on creating a vibrant workplace where collaboration and respect are at the forefront. Our core values emphasize integrity, accountability, and enjoyment in our work. Since our inception in 2005, we have been committed to building homes that reflect superior...