Procurement Administrative Coordinator

2 weeks ago


Houston, Texas, United States New Tech Global Staffing Full time
Job Overview

New Tech Global Staffing is seeking a Procurement Administrative Coordinator for a contract position.

Key Responsibilities
  • Manage the processing of purchase order and non-purchase order invoices, ensuring accurate coding.
  • Address invoice escalations, resolve discrepancies, and conduct thorough investigations.
  • Verify invoices to ensure they have the necessary approvals, purchasing authority, and supporting documentation.
  • Monitor purchase order balances for invoices in progress and communicate effectively with stakeholders to facilitate three-way matching.
  • Handle inquiries from vendors via calls and emails.
  • Assist in maintaining the invoice holding report.
Qualifications
  • Proficient in computer applications, with strong problem-solving abilities and excellent interpersonal skills.
  • Commitment to maintaining a safe working environment.
  • Participate in office safety initiatives.
  • Provide administrative support, including managing phone calls and distributing mail.
  • Prepare and complete expense reports.
  • Conduct periodic reviews of vendor statements for outstanding invoices.
  • Ability to work independently with minimal oversight.
  • Adaptability to changing priorities in a dynamic work setting.
  • High School Diploma or equivalent; an Associate's degree is advantageous.
  • Basic understanding of procurement and invoicing processes.
  • 2-5 years of experience in an administrative capacity or office environment.
  • Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Ability to handle sensitive information with discretion.
  • Exceptional customer service skills, fostering positive relationships with both internal and external stakeholders.
  • Willingness to work a hybrid schedule of four days in the office and one day remotely.


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