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Procurement Card Program Administrator

2 months ago

Houston, Texas, United States InsideHigherEd Full time

Position Overview

The role involves overseeing the management of the Purchasing Card Program within the College System, ensuring that all transactions comply with established policies, regulations, and legal requirements. The administrator will provide training and support to enhance program efficiency and effectiveness.

Key Responsibilities

  • Facilitate communication regarding expense allocation and approval processes, collaborating with internal stakeholders to ensure compliance and knowledge sharing.
  • Support travel request processes as needed, working alongside the College Travel Program team to enhance travel expense management.
  • Engage with the procurement card provider to troubleshoot issues and participate in training events to share best practices and improvements.
  • Ensure timely dissemination of program reminders to maintain compliance with processing deadlines.
  • Conduct audits of the procurement card program to verify adherence to established guidelines and record retention policies.
  • Develop and update the Procurement Card User Guidelines and training materials, providing in-person training sessions as required.
  • Administer the P-Card Program, including processing applications, managing account changes, and assisting users with card-related issues.
  • Analyze spending data and trends, generating reports to identify potential compliance violations and recommend improvements.
  • Respond to audit inquiries related to the procurement card program and assist with fiscal year-end closing processes.
  • Collaborate with the Strategic Sourcing team to identify procurement opportunities that align with the P-Card Program.

Qualifications

  • Bachelor's degree in Business, Supply Chain Management, Procurement, or a related field is required.
  • Experience in administering a Procurement Card Program, preferably within an educational institution or governmental agency.
  • Certification as a Purchasing Card Professional (CPCP) is required or must be obtained within 18 months of hire.

Skills and Competencies

  • Proficiency in MS Office and Information Management Systems.
  • Strong project management skills and knowledge of relevant state laws and regulations.
  • Ability to deliver high-quality work, accept responsibility, and serve customers effectively.
  • Demonstrated critical thinking and change management capabilities.

Working Environment

This position is primarily office-based, requiring the ability to perform various physical tasks and operate standard office equipment. Flexibility to work outside regular hours may be necessary.

About the Organization

The College is dedicated to providing accessible, high-quality education and fostering a diverse learning environment. It aims to prepare individuals for success in a global society through various academic and workforce training programs.