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Procurement Card Program Administrator

2 months ago

Houston, Texas, United States InsideHigherEd Full time

Position Overview

The Procurement Card Program Administrator is responsible for overseeing the College System's Purchasing Card Program, ensuring effective management of daily operations. This role guarantees that all purchasing card transactions adhere to established policies, local and federal regulations, and best practices.

Key Responsibilities

  • Administer the Purchasing Card Program, including training and providing technical support to users.
  • Facilitate communication regarding expense allocation and submission processes with internal stakeholders.
  • Assist in travel request processing as needed, collaborating with the Travel Program team to enhance travel expense procedures.
  • Work with the procurement card provider to troubleshoot issues and optimize rebate opportunities for the institution.
  • Conduct audits of the procurement card program to ensure compliance with user guidelines and retention processes.
  • Develop and update training materials, guidelines, and handbooks related to the Procurement Card Program.
  • Monitor spending trends and generate reports to identify potential compliance issues.
  • Collaborate with the Strategic Sourcing team to explore procurement opportunities.

Qualifications

  • Bachelor's degree in Business, Supply Chain Management, Procurement, or a related field is required.
  • Experience in administering a Procurement Card Program, preferably in an educational or governmental setting.
  • Certification as a Purchasing Card Professional (CPCP) is required or must be obtained within 18 months of hire.

Skills and Competencies

  • Proficiency in MS Office and Information Management Systems.
  • Strong project management skills and knowledge of procurement-related laws and regulations.
  • Ability to deliver high-quality work while managing change and supporting organizational goals.

Working Environment

This position typically operates in a general office setting, requiring the ability to perform various physical tasks and engage in regular communication with team members and stakeholders.

About the Organization

The institution is committed to providing high-quality education and fostering an inclusive environment that supports the success of all students and employees.