Administrative Assistant

4 weeks ago

Minneapolis, Minnesota, United States NorthMarq Full time
Administrative Assistant - Data Services

Northmarq is seeking a highly organized and detail-oriented Administrative Assistant to support our data services team. The primary responsibility of this role is to manage vendor licenses and contracts, ensuring compliance and timely renewals. Additionally, the Administrative Assistant will assist with Salesforce data maintenance and provide support to the Senior Manager of Data Services on various ad hoc projects. This role is essential to the smooth operation of our data management processes and vendor relationships.

Key Responsibilities:

Vendor License & Contract Management
  • Oversee the tracking, renewal, and management of vendor licenses and service contracts.
  • Coordinate with internal teams and vendors to ensure timely renewals and compliance with contract terms.
  • Maintain accurate records of all contracts, agreements, and related documentation.
  • Liaise with legal and procurement departments for contract reviews, amendments, and negotiations.
Salesforce Data Maintenance
  • Assist in maintaining data quality and integrity by identifying and correcting discrepancies.
  • Support the implementation of data cleanup efforts and help ensure that Salesforce data aligns with business objectives.
Assist the Senior Manager of Data Services with various data-related projects as needed
  • Assist with ad hoc projects related to data services, vendor management and system improvements as directed by the Senior Manager of Data Services.
  • Maintain organized records, files, and documentation for the department.
Requirements:
  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • Proven experience as an Administrative Assistant, preferably in contract management or data services.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and comfort with handling digital files and records.
  • Experience in vendor management, contract administration, or procurement.
  • Basic understanding of data management principles and CRM systems.
  • Familiarity with Salesforce or other CRM platforms; experience with data entry and maintenance is a plus.
  • Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
  • Excellent communication skills, both written and verbal.
  • High attention to detail and a proactive approach to problem-solving.
  • Proactive, self-motivated, and able to work independently.
Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more

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