Administrative Assistant for Executive Support

3 days ago

Minneapolis, Minnesota, United States Partner Engineering and Science Full time
About Partner Engineering and Science

Partner Engineering and Science, Inc. is a leading firm in the commercial real estate industry, providing full-service engineering, environmental, construction, and energy services throughout the Americas, Europe, and other global markets.

We have over 1,200 employees across more than 40 offices in the U.S. and Europe, with a strong focus on continued expansion in the CRE industry and growth in corporate and public sector markets.

Job Summary:

The Sr Administrative Assistant will provide support to our hiring executive, handling day-to-day business activities, and maintaining an organized work environment.

Responsibilities:
  • Provide sales support to the hiring executive, including preparing proposals, responding to client inquiries, and preparing documents/presentations for team meetings.
  • Manage the hiring executive's calendar, using judgment and experience to schedule meetings and resolve scheduling conflicts.
  • Liaise with key staff and clients, ensuring seamless communication and coordination.
  • Manage confidential client, financial, and employee information with discretion.
  • Offer exceptional customer service to clients, vendors, staff, and visitors.
  • Prepare and distribute various types of routine correspondence.
  • Prepare the hiring executive's expense reports.
  • Follow up with staff members on tasks delegated by the hiring executive to ensure progress.
  • Coordinate travel arrangements and compile documents for travel-related meetings.
  • Meet and greet external visitors in a professional manner.
  • Assist in organizing and planning company-sponsored events.
  • Perform general administrative duties, including reviewing and responding to mail, filing, photocopying, faxing, and answering telephone calls.
Qualifications:
  • Demonstrate excellent attention to detail and ability to follow instructions.
  • Show well-mannered behavior and ability to handle stressful situations.
  • Exhibit effective presentation skills, written and oral communication, and the ability to multitask.
  • Display exemplary customer service skills, work organizational, and planning skills.
  • Show the ability to learn quickly and maintain confidentiality.
  • Be able to take initiative, working independently and as part of a team.
  • Possess experience working directly with executive leadership (a plus).
Estimated Salary:

$52,000 - $67,000 per year, based on location and qualifications.

This salary range takes into account the factors considered in making compensation decisions, including skill sets, experience, training, licensure, certifications, and other business needs.

Benefits:

We offer a competitive benefits package, which may include health insurance, retirement plans, and paid time off.

Equal Employment Opportunity:

Partner Engineering and Science, Inc. is an equal opportunity employer, committed to diversity and inclusion.

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