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Administrative Coordinator

2 months ago

Stanford, California, United States Avispa Technology Full time
Job Overview

A leading technology company, Avispa Technology, is seeking an experienced Administrative Associate to provide high-level administrative support to our faculty members and their research teams.

Key Responsibilities:

  • Provide administrative assistance to approximately four faculty members, including handling graduate financial support records, processing student visas, and general office administrative support.
  • Process purchase orders, schedule meetings, and handle expense and travel reimbursements.
  • Maintain graduate financial support system records and handle GFS salary increase entries for all postdocs.
  • Process student J-1 Visas for visiting student researchers and appoint new postdocs and reappoint existing ones.
  • Maintain student insurance and appoint visiting student researchers.

Requirements:

  • Relevant university administrative support experience, preferably in a research environment.
  • Experience working with Graduate Financial Systems (GFS) is highly desirable.

Work Environment:

  • Full-time position with 40 hours/week.
  • 3-month assignment with the possibility of extension.
  • Competitive hourly pay rate of $40/hr.
  • Comprehensive benefits package, including medical, dental, vision, life, and retirement savings program.