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Administrative Associate
1 month ago
Stanford University is seeking a highly skilled and organized Administrative Associate to provide exceptional support to our team. As a key member of our staff, you will play a vital role in ensuring the smooth operation of our department.
Key Responsibilities:- Provide administrative support to faculty members and department managers, including scheduling, organizing, and operating complex conferences, seminars, and events.
- Compose and draft documents, correspondence, and reports, and perform substantial editing and fact-checking.
- Plan and schedule calendars, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Oversee and process complex financial transactions, produce, monitor, and reconcile budget statements, and research and resolve discrepancies.
- Coordinate and monitor routine maintenance services, plan and coordinate office moves, and supervise day-to-day work of student and/or temporary workers.
- At least two years of administrative experience working in a higher education institution.
- At least one year of experience with coordinating pre-award research grant proposal submissions.
- High school diploma and four years of administrative experience, or combination of education and relevant experience.
- Advanced computer skills and demonstrated experience with office software and email applications.
- Excellent organizational skills, attention to detail, and strong verbal and written communication skills.
Stanford University offers a comprehensive rewards package, including competitive pay, benefits, and career development programs. As a member of our team, you will have the opportunity to work in a dynamic and innovative environment, collaborate with talented professionals, and contribute to the success of our institution.
