Bookkeeping and Accounting Assistant

2 weeks ago

Arlington, Virginia, United States Commonwealth of Virginia Full time

Job Responsibilities

Overview:
This Financial Operations Deputy Clerk (Grade 9) is tasked with managing fiscal duties in a dynamic office environment characterized by frequent and critical deadlines. This role is essential in ensuring that the court's directives are executed accurately, and that all legal and financial documents are prepared in compliance with relevant policies. The individual in this position is responsible for automated financial management tasks, including the precise recording of all monetary transactions such as fines, court fees, bond payments, and refunds, ensuring their effective processing and distribution.

Key Duties and Responsibilities:
The responsibilities of this role include, but are not limited to:

  • Collecting or refunding fines, costs, and bonds, while issuing receipts.
  • Maintaining and updating financial ledgers.
  • Preparing daily cash settlement documentation, batch control records, and bank deposit forms.
  • Reconciling monthly bank statements.
  • Assisting in the preparation of financial and budget reports or other statistical analyses as required.
  • Ensuring timely and accurate disbursements to the appropriate governmental agencies.
  • Providing courtroom relief as necessary and undertaking additional responsibilities as assigned by management.

Minimum Qualifications:
To be considered for this position, applicants must have a proven background in bookkeeping or financial management. The most competitive candidates will have significant experience in bookkeeping, familiarity with ledger postings, journal entries, cash handling, and the ability to prepare required reports and budgets. A high school diploma or equivalent is required, with some college education preferred. Additional coursework in accounting, bookkeeping, or data processing is advantageous for establishing competency. Ideal candidates will demonstrate knowledge in relevant areas of responsibility, records management systems, and software applications, particularly Microsoft Word and Microsoft Outlook. This knowledge may be evidenced through a combination of education and substantial experience in similar roles.

Additional Considerations:
Familiarity with the court and criminal justice system is preferred.

Special Instructions:
Upon successful submission of your application and/or résumé, you will receive a confirmation of receipt. Please refer to your account to monitor the status of your application for this position.

Contact Information:
Name: Valkyrie Moriconi
Phone: No Calls

In support of the Commonwealth's commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter from the Department for Aging & Rehabilitative Services or the Department for the Blind & Vision Impaired. Service-Connected Veterans are encouraged to respond to Veteran status questions and submit their disability documentation, if applicable, to obtain their AHP Letter.

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