Administrative Coordinator

4 weeks ago


Étreux, Hauts-de-France, United States Tufts Medical Center Full time

Job Overview

This role focuses on providing administrative support to the organization, ensuring the smooth operation of the department. Key responsibilities include managing the department's calendar, handling mail, and maintaining an up-to-date filing system. The ideal candidate will have excellent organizational and communication skills, with the ability to work under pressure and adapt to changing priorities.

Key Responsibilities:

  • Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.
  • Types correspondence, reports, memoranda, special projects, technical papers, and related material for department staff as requested.
  • Schedules and coordinates meetings and facilities, which may include travel and lodging arrangements.
  • Receives, handles, and transfers phone calls and messages within the department promptly and courteously.
  • Greets visitors in a friendly, professional manner and directs to appropriate person/place.
  • Collects and gathers information needed for conferences, meetings, and reports.
  • Processes all incoming mail, open and date stamp, organize the schedule of Administrative Manager for action, follow-up, file for review.
  • Makes travel arrangements utilizing the hospital travel agent. Arranges flights, hotels and conferences as requested.
  • Maintains office files through development of an organized and efficient filing system. Ensures that filing is maintained on a daily basis.
  • Processes hospital forms including, but not limited to: employee action form, purchase requisition, request for payment, and petty cash.
  • Maintains and orders office supplies as necessary.
  • Communicates equipment problems beyond the scope of departmental repair to Medical Engineering personnel.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
  • Maintains confidentiality in all office matters.
  • Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment.
  • Monitors the unit cost and quality of departmental supplies purchased from outside vendors. Negotiates purchase agreements with vendors.
  • Attends meetings, as requested, and prepares meeting notes for distribution. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.
  • Coordinates the assignment and set up of new staff, processing network request forms, passwords and ordering and setup of new equipment.

Requirements:

  • High School diploma or equivalent.
  • Two (2) years of related experience.

Preferred Qualifications:

  • Five (5) years of related experience.


  • Étreux, Hauts-de-France, United States Tufts University Full time

    Job SummaryAs an Administrative Coordinator at Tufts University School of Dental Medicine, you will provide advanced administrative support and communications for the department. This role involves handling complex and confidential situations, serving as a resource for students, staff, faculty, and other constituents, and overseeing the daily operation of...


  • Étreux, Hauts-de-France, United States Tufts University Full time

    Job SummaryThe Office of Faculty Affairs at Tufts University's School of the Museum of Fine Arts (SMFA) seeks an Administrative Coordinator to provide advanced organizational support and communications for the office. The successful candidate will serve as the primary contact between the office of the Dean of Academic Affairs and the Faculty of the School,...


  • Étreux, Hauts-de-France, United States Atrium Staffing Full time

    About Atrium Staffing: At Atrium Staffing, we're dedicated to fostering a collaborative and innovative work environment where your skills and talents are valued and celebrated. We're seeking a highly organized and detail-oriented Administrative Assistant to support our team.Client Overview: Our client is a global financial services organization headquartered...


  • Étreux, Hauts-de-France, United States Beacon Hill Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Beacon Hill. As a key member of our support staff, you will provide administrative assistance to our attorneys and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to attorneys, including email...


  • Étreux, Hauts-de-France, United States BCforward Full time

    Job SummaryBCforward is seeking a highly skilled Administrative Assistant to support our Research and Analysis team. The ideal candidate will possess excellent administrative skills, attention to detail, and the ability to work independently with minimal supervision.Key ResponsibilitiesPerform a variety of administrative tasks of considerable difficulty,...


  • Étreux, Hauts-de-France, United States RAND Full time

    Job Type: RegularAdministrative AssistantRAND is currently seeking a highly skilled and organized Administrative Assistant to provide exceptional support to researchers in the Boston office. This role requires a self-motivated individual with excellent communication and technical skills, who can work independently and as part of a team to achieve goals.Key...


  • Étreux, Hauts-de-France, United States Snyk Full time

    About the RoleWe are seeking a highly skilled Administrative Assistant to join our team at Snyk. As an Administrative Assistant, you will provide essential administrative support to multiple senior leaders across the organization, ensuring the smooth functioning of their daily operations and allowing them to focus on strategic initiatives.Key...


  • Étreux, Hauts-de-France, United States ICONMA Full time

    Job Title: Senior Administrative CoordinatorWe are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at ICONMA. The successful candidate will provide administrative support to the section chief and administrative director, ensuring the department operates in an effective, efficient, and professional manner.Key...


  • Étreux, Hauts-de-France, United States Jobs for Humanity Full time

    Administrative Operations CoordinatorJobs for Humanity is collaborating with YUPRO Placement to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.Job DescriptionThis is a contract opportunity. This is a hybrid/remote opportunity in Boston, MA.About this PositionAs an Administrative Operations Coordinator,...


  • Étreux, Hauts-de-France, United States JOHNLEONARD Full time

    Job Title: Legal Administrative AssistantAbout the Role:We are seeking a highly skilled Legal Administrative Assistant to join our team at JOHNLEONARD. As a Legal Administrative Assistant, you will provide administrative support to attorneys and paralegals across various practice areas, including Litigation, Family Law, Corporate, and...


  • Étreux, Hauts-de-France, United States Tufts Medical Center Full time

    Job Profile SummaryThis role focuses on providing administrative and business support to the organization in order to achieve operational goals. The successful candidate will be responsible for overseeing day-to-day functions related to service area(s) including budget compliance/payroll, staffing, scheduling/core delivery, front desk operations, revenue...


  • Étreux, Hauts-de-France, United States Global Channel Management Full time

    Senior Admin Assistant RoleGlobal Channel Management is seeking a highly skilled Senior Admin Assistant to support our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our hiring managers and candidates.Key Responsibilities:• Process interview scheduling transactions, including scheduling...


  • Étreux, Hauts-de-France, United States Morgan Lewis Full time

    Morgan, Lewis & Bockius LLP is seeking a skilled Legal Administrative Coordinator to support the Litigation Practice Group. As a key member of the team, you will provide administrative, secretarial, and document processing support to the assigned Practice Group. Your expertise will be essential in maintaining an in-office presence, ensuring superior client...


  • Étreux, Hauts-de-France, United States Mass General Brigham Full time

    Job TitleSenior Administrative Assistant, PathologyThis role provides high-level administrative support to senior faculty and their staff in the Department of Pathology. Key responsibilities include preparing research grant proposals and progress reports, maintaining investigator curriculum vitae and biosketches, and tracking research expenses. The ideal...


  • Étreux, Hauts-de-France, United States Harvard University Full time

    Job SummaryThe Department of Health Care Policy at Harvard University is seeking an Administrative Coordinator to provide seamless operational support to the Departmental Chair. This is a dynamic, data-driven research environment that brings together economists, statisticians, physicians, and health services researchers focused on improving public health...


  • Étreux, Hauts-de-France, United States Morgan Lewis Full time

    Morgan, Lewis & Bockius LLP, a leading global law firm, is seeking a Legal Administrative Coordinator to support the Litigation Practice Group. This role will provide administrative, secretarial, and document processing support to the assigned Practice Group in an environment emphasizing superior client service.Maintaining an in-office presence is crucial...


  • Étreux, Hauts-de-France, United States Dana-Farber Cancer Institute Full time

    Job Title: Administrative Lab CoordinatorAt Dana-Farber Cancer Institute, we are seeking an experienced and detail-oriented Administrative Lab Coordinator to join our team. This mission-critical position plays a vital role in ensuring the smooth operation of our lab services.Key Responsibilities:Verify complex appointment sets for oncology patients, ensuring...


  • Étreux, Hauts-de-France, United States Harvard University Full time

    Job SummaryThe Department of Health Care Policy at Harvard University is seeking an experienced Administrative Coordinator to provide seamless operational support to the Departmental Chair. This is a dynamic, data-driven research environment that brings together economists, statisticians, physicians, and health services researchers focused on improving...


  • Étreux, Hauts-de-France, United States Boston University Full time

    Job SummaryThe Boston University Department of Dermatology is seeking a highly skilled and proactive Administrative Coordinator to join their team. As a key member of the administrative staff, you will provide support to the Administrative Director and Medical Director, as well as provide backup coverage for other administrative staff.The ideal candidate...


  • Étreux, Hauts-de-France, United States Della Infotech Full time

    Job SummaryWe are seeking an experienced Administrative Assistant II to join our team at Della Infotech. The successful candidate will be responsible for providing administrative support to our team, including organizing and implementing administrative systems and procedures, serving as a principal source of information on unit, project or program, and...