Legal Administrative Assistant/Office Coordinator
4 weeks ago
Job Summary
We are seeking an experienced Legal Administrative Assistant/Office Coordinator to provide primary support to multiple attorneys in different practice areas at RightWorks Inc in Boston. This role offers an exciting opportunity for a detail-oriented and proactive individual to take pride in their work and contribute to the success of our team.
Key Responsibilities
- Prioritize work among assignments and meet specific deadlines on projects; prepare complex legal documents for court appearances, including letters and pleadings; print, copy, scan, and save documents as needed; prepare and process expense reports for attorneys.
- Maintain paper and electronic client records in compliance with current policies; work with records personnel to create and maintain client files and indexes; perform routine filing and retrieve files as needed.
- Assist with coordinating attorneys' calendars, event registrations, travel, and meeting arrangements.
- Access online databases for electronic research of matters.
- Work with billing and accounting departments to send out timely invoices.
- Assist with new client/matter intake process.
- Provide additional support to other attorneys in the Framingham and Worcester offices.
- Collaborate with other departments and individuals in the firm in a professional manner.
- Travel off-site to the local post office, FedEx, or to handle other firm-related errands when needed.
Requirements
- 3 to 5 years of experience providing administrative support in a professional service environment; prior experience in a law firm is preferred.
- Excellent organizational skills, interpersonal skills, active listening skills, attention to detail, integrity, and dependability.
- Strong verbal and written communication skills using the English language; demonstrated understanding of correct grammar, spelling, and punctuation; additional languages are a plus.
- Ability to work effectively and proactively within a team environment sometimes under high pressure.
- Ability to manage a large workload effectively, coordinate multiple tasks concurrently, and meet deadlines.
- Strong time management skills and the ability to work in a fast-paced environment.
- Ability to work independently.
- Initiative, flexibility, resiliency, and a willingness to adapt to change.
- Strong computer skills, including advanced experience with Microsoft Office (Word, Outlook, Excel, PowerPoint), Kofax Power PDF, or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; willingness and ability to learn different technologies.
What We Offer
RightWorks Inc offers a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive compensation package.
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