Executive Administrator

3 days ago

Miami Florida, United States Visa Full time
About the Role

We are seeking a highly skilled and organized Administrative Assistant to support the Visa Money Movement team. As a key member of our team, you will provide day-to-day administrative support to ensure the smooth functioning of our departments.

Key Responsibilities
  • Provide support to executive assistants in assigned requests, tasks, and projects.
  • Manage end-to-end the administrative and logistical affairs of assigned executives and their direct reports.
  • Provide support in established as well as ad-hoc tasks, including diary management, meeting coordination and preparation, travel booking, filing expenses, office supplies inventory, and escorting visitors.
  • Build a close working relationship with other members of the Leadership Team to effectively manage all affairs, including matters that require exercising discretion and confidentiality.
  • Stay ahead of the executive and anticipate their needs, taking responsibility for filtering, prioritizing, and escalating issues as appropriate and recommending solutions to issues.
  • Liaise and interact with other PAs & EAs and staff, building rapport and collaborative relationships.
  • Maintain relationships with individuals at all levels of seniority across a number of different business areas and geographies globally.
  • Act in a manner that promotes the professional image of Visa, internally and externally.
Requirements
  • Proactive, well-organized, and collaborative individual with a professional aspiration to be the administrative engine of a high-performing team in a fast-paced environment.
  • Strong analytical skills and ability to work with a big flow of information.
  • Track record of success in either a similar administrative role or other role with relatable skills.
  • Writing ability in English prose to a high standard across mediums and formats.
  • Attention to detail and excellent organizational skills in pursuing and completing, to full resolution and satisfaction, multiple and overlapping tasks.
  • Proficiency in Microsoft Office applications – Outlook, PowerPoint, Word, and Excel.
  • Education to at least advanced secondary school level or equivalent.

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