Program Operations Coordinator

4 days ago


Baltimore, Maryland, United States Jesuit Volunteers Full time
Job Summary

The Jesuit Volunteer Corps is seeking a highly organized and detail-oriented Program Operations Associate to join our Finance and Administration team. This role will provide key support to volunteers and staff across the organization, ensuring the smooth operation of our programs and services.

Key Responsibilities
  • Accounts Payable: Manage and process monthly vendor and utility payments for JVC's volunteer communities and central office, ensuring timely payment of all bills.
  • Accounts Receivable: Collaborate with the Finance Associate to review accounts receivable, ensuring accuracy and timely follow-up on outstanding payments.
  • Monthly Close and General Ledger Maintenance: Oversee portions of the monthly close process, creating journal entries as needed to maintain the general ledger in QuickBooks.
  • Staff and Volunteer Support: Provide finance guidance and support to all staff members and volunteers, preparing annual finance training presentations for volunteers at each annual volunteer orientation.
  • Additional Duties: Conduct semi-monthly payroll verifications, act as a backup for payroll processing when necessary, coordinate insurance renewal calendars, manage contracts and real-estate leases, and provide support for Board meetings.
Requirements
  • Education and Experience: A bachelor's degree in accounting or finance or equivalent work experience, with 1-3 years of professional experience working with a non-profit organization preferred.
  • Knowledge, Skills, and Abilities: Comfort working independently, experience with QuickBooks and Microsoft Office suite, strong oral and written communication skills, strong interpersonal skills, excellent organizational skills, and a keen attention to detail.
Working Conditions
  • This is a hybrid position working in the Baltimore office 2-3 times per week.
  • This position's work is cyclical with significantly greater workload at certain times.
  • Comfort with Zoom/remote environment.
  • Occasional overnight travel will be required to attend Board meetings and annual retreats.


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