Property Management Assistant

2 weeks ago

Wilmington, Delaware, United States Staffing Now Full time
Position Overview:
An established non-profit organization is seeking an Assistant Property Manager to support the management of residential properties. The organization is dedicated to empowering individuals and families to overcome challenges related to homelessness and poverty. We aim to foster a supportive environment that promotes self-esteem, recovery, and community engagement.

Key Responsibilities:
  • Collaborate with the Property Manager to oversee daily property operations and assist in managing front desk staff.
  • Ensure that cleanliness and maintenance standards are upheld across all properties.
  • Prepare various reports on a weekly, monthly, quarterly, and annual basis as required.
  • Maintain compliance with HUD regulations and Fair Housing Laws, ensuring proper management of all properties.
  • Assist in conducting move-out inspections and manage related documentation, including eviction processes when necessary.
  • Support the leasing process and help residents with third-party verification requirements.
  • Ensure that lease files are accurately maintained in accordance with organizational policies.

Financial Oversight:
  • Assist in managing financial operations in line with organizational goals and policies.
  • Ensure timely and accurate submission of accounts payable invoices and purchase orders.
  • Monitor tenant charges and ensure prompt collection and deposit of all fees.

Facilities Management:
  • Help ensure that properties are well-maintained and that preventive maintenance schedules are followed.
  • Review open work orders and provide guidance to maintenance personnel.
  • Coordinate supply inventory and ensure that necessary materials are ordered for maintenance tasks.
  • Schedule and oversee turnover functions, ensuring quality completion of work orders.
  • Conduct regular property inspections to identify and address any issues.

Administrative Duties:
  • Perform general office tasks and participate in all required meetings and training sessions.

This description is not intended to be an exhaustive list of all responsibilities and duties associated with the position. Management may assign or reassign duties as necessary.

Qualifications:
Minimum Requirements:
  • High School Diploma or GED with a minimum of 3 years' experience in affordable housing management; or an Associate's Degree with 2 years' experience.
  • At least 1 year of supervisory experience.
Preferred Qualifications:
  • LIHTC or Advanced Housing Certification.
  • Experience with HUD and/or PHFA properties and regulations.
  • Familiarity with property management software (e.g., Yardi).
  • Valid driver's license.
Core Competencies:
  • Proficient in basic computer and technology skills.
  • Strong verbal and written communication abilities.
  • Excellent organizational and administrative skills.
  • Able to interact effectively with a diverse range of individuals.

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