Current jobs related to Senior Executive Support Specialist - Arlington, Virginia - QinetiQ

  • Executive Support Specialist

    2 weeks ago

    Arlington, Virginia, United States Executive Recruiting Full time

    Job OverviewJoin our team as a highly skilled Executive Support Specialist, providing exceptional administrative support to senior leaders and driving key initiatives forward.Key Responsibilities:Manage complex executive calendars, ensuring seamless coordination of high-stakes meetings and events.Prepare and review critical documents, briefings, and...

  • Executive Administrative Support Specialist

    2 weeks ago

    Arlington, Virginia, United States Laredo Technical Services, Inc. Full time

    Job DescriptionSeeking a highly skilled and experienced Executive Administrative Support Specialist to provide exceptional support to senior leaders in a fast-paced environment.The ideal candidate will have a strong background in calendar management, event planning, and document preparation, with excellent communication and organizational skills.Coordinate...

  • Executive Assistant

    2 weeks ago

    Arlington, Virginia, United States Executive Recruiting Full time

    Job Title: Executive Assistant Department: Operations Reports to: Program Manager Are you a highly organized and detail-oriented professional looking to support top-level leaders and drive important initiatives? We're seeking a motivated Executive Assistant to join our team, where you'll play a key role in keeping operations smooth and ensuring...

  • Executive Support Specialist

    2 weeks ago

    Arlington, Virginia, United States Eccalon, LLC Full time

    Job Title: Executive AssistantThe ideal candidate will serve as a Strategic Communications Specialist in the Executive Administrative Assistant labor category, supporting the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This role directly supports DoD professionals dedicated to excellence and serving the...

  • Executive Assistant

    2 weeks ago

    Arlington, Virginia, United States Koniag Professional Services LLC Full time

    Job SummaryKoniag Professional Services, LLC is seeking a highly skilled Executive Assistant to support our Senior Executive in Arlington, VA. As a key member of our team, you will be responsible for maintaining the routine operations of the office, including receiving telephone calls, greeting and directing visitors, and performing other administrative...

  • Executive Support Specialist

    2 weeks ago

    Arlington, Virginia, United States Strategic Alliance Business Group LLC Full time

    Job DescriptionStrategic Alliance Business Group LLC (SABG) is a fast-growing, privately held, small business, government contracting company. SABG is both woman-owned small business and a service-disabled veteran-owned small business providing superior technical support services to government and commercial customers. SABG maintains a high-performance...

  • Senior Administrative Specialist

    2 weeks ago

    Arlington, Virginia, United States Ryde Technologies, LLC Full time

    Job Title: Senior Administrative SpecialistRyde Technologies, LLC is seeking a highly skilled and experienced Senior Administrative Specialist to join our team.Job Summary:The Senior Administrative Specialist will provide administrative support to the Acquisition Integration Programs Directorate, serving as the focal point for urgent needs, requirements,...

  • Executive Correspondence Specialist

    1 week ago

    Arlington, Virginia, United States LMI Full time

    Job SummaryWe are seeking a highly skilled Executive Correspondence Specialist to support our high-level government customer in Arlington, VA. As a key member of our team, you will be responsible for managing correspondence for the Deputy Assistant Secretary of Defense for Platform & Weapons Program Management (P&WPM).Key Responsibilities:Manage...

  • Executive Support Specialist

    2 weeks ago

    Arlington, Virginia, United States Dynamis Full time

    Job Title: Executive AdministratorWe are seeking an experienced Executive Administrator to provide high-level administrative support to the Cybersecurity and Infrastructure Security Agency's (CISA) Cybersecurity Division (CSD). The successful candidate will be responsible for coordinating administrative functions, strategic planning, and analysis, program...

  • Executive Staff Assistant

    2 weeks ago

    Arlington, Virginia, United States V2X Full time

    Job SummaryWe are seeking an experienced Executive Staff Assistant to provide high-level administrative support to our senior leadership team. The successful candidate will be responsible for managing complex calendars, scheduling meetings, and preparing meeting materials. Additionally, they will serve as the primary administrative contact and liaison with...

  • Senior Associate, Executive Support

    2 weeks ago

    Arlington, Virginia, United States Management Sciences for Health (MSH) Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Associate, Executive Support to join our Monitoring and Evaluation (MEL) team at Management Sciences for Health (MSH). The successful candidate will provide executive support to the MEL team, including coordinating business development activities, facilitating development of Theories of Change...

  • Executive Assistant to Senior Executives

    4 weeks ago

    Arlington, Virginia, United States LARC Staffing, LLC Full time

    Job DescriptionOur client, a leading government prime contractor, is seeking an experienced Executive Assistant to provide high-level administrative support to their senior executives. This is a unique opportunity to work with a dynamic team and contribute to the success of a prestigious organization.Key Responsibilities:Provide administrative support to...

  • Senior Personnel Specialist

    4 weeks ago

    Arlington, Virginia, United States ANSER Full time

    Job Title: Senior Personnel SpecialistANSER is seeking a highly skilled Senior Personnel Specialist to provide executive support for the Special Operations Policy Oversight Committee for the Office of the Assistant Secretary of Defense (OASD) Special Operations Low-Intensity Conflict (SO/LIC).Key Responsibilities:Provide administrative support to the Special...

  • Senior Administrative Support Specialist

    4 weeks ago

    Arlington, Virginia, United States Arlo Solutions Full time

    Job Title: Senior Administrative Analysis SupportArlo Solutions is seeking a highly skilled Senior Administrative Analysis Support professional to join our team in support of the OUSD I&S CL&S Support Division.Job Summary:The successful candidate will provide administrative support to the Director for Intelligence (DDI), Counterintelligence, Law Enforcement...

  • Senior Administrative Support Specialist

    1 month ago

    Arlington, Virginia, United States Arlo Solutions Full time

    Job Title: Senior Administrative Analysis SupportArlo Solutions is seeking a highly skilled Senior Administrative Analysis Support professional to join our team in Arlington, VA (Pentagon). As a key member of our organization, you will provide administrative support to the Director for Intelligence (DDI), Counterintelligence, Law Enforcement & Security.Key...

  • Administrative Support Specialist

    1 week ago

    Arlington, Virginia, United States DTSV, Inc. Full time

    Job SummaryWe are seeking a highly skilled Administrative Support Specialist to provide exceptional support to our senior executives and leaders. The ideal candidate will possess outstanding organizational skills, excellent communication skills, and exceptional writing capabilities.Key ResponsibilitiesProvide executive-level support to senior leaders,...

  • Executive Staff Assistant

    2 weeks ago

    Arlington, Virginia, United States V2X Full time

    Job DescriptionWe are seeking a highly skilled and experienced Executive Staff Assistant to provide direct support to our President, Vice President, and other Senior DSCU leaders. This is a critical role that requires a high level of professionalism, discretion, and attention to detail.Key ResponsibilitiesCalendar Management: Manage complex calendars,...

  • Certified Nursing Assistant

    4 weeks ago

    Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Job SummaryWe are seeking a skilled Certified Nursing Assistant to join our team at Senior Living Recruiting Specialist. As a CNA, you will play a vital role in providing high-quality patient care and contributing to a positive and supportive work environment.Key ResponsibilitiesProvide patient care in a manner conducive to safety and comfort, including...

  • Certified Nursing Assistant

    4 weeks ago

    Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Certified Nursing Assistant Job DescriptionWe are seeking a compassionate and skilled Certified Nursing Assistant to join our team at Senior Living Recruiting Specialist. As a CNA, you will play a vital role in providing high-quality patient care and contributing to a positive and supportive work environment.Responsibilities:Provide patient care in a safe...

  • Senior Personnel Specialist

    2 weeks ago

    Arlington, Virginia, United States ANSER Full time

    Job Summary:ANSER is seeking a Senior Personnel Specialist to provide executive support for the Special Operations Policy Oversight Committee. The selected candidate will work closely with senior leaders to prepare written products and provide expert-level technical knowledge of DoD hiring processes.Key Responsibilities:Provide executive support for the...

Senior Executive Support Specialist

2 months ago

Arlington, Virginia, United States QinetiQ Full time

Company Overview

We are a premier organization of experts dedicated to delivering cutting-edge technology and products in robotic and autonomous systems, encompassing ground, soldier, and maritime solutions across more than 50 global locations. Our efforts significantly contribute to pioneering research in sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

At QinetiQ US, our specialized professionals in defense, aerospace, security, and related sectors collaborate to explore innovative methods of safeguarding the American Warfighter, Security Forces, and Allies. Being part of QinetiQ US means playing a crucial role in ensuring the safety and security of our global community. By partnering with our clients, we strive to save lives, mitigate societal risks, and uphold the essential global infrastructure that supports us all.

Why Consider QinetiQ US?

If you possess the determination to tackle a diverse array of intricate challenges, you will find a distinctive work environment where innovative teams merge various perspectives, disciplines, and technologies to uncover new solutions to complex issues. In our inclusive and diverse atmosphere, you can be genuine, feel appreciated, be respected, and achieve your full potential. QinetiQ US is committed to providing workplace flexibility, prioritizing the health and well-being of you and your family, and offering opportunities to work with a meaningful purpose. We are dedicated to fostering your success in both your professional and personal endeavors.

Position Overview

QinetiQ US is seeking an Executive Assistant to provide support to senior Department of Defense (DoD) leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level. The selected candidate will directly assist high-ranking Federal Government Senior Executives and engage with DoD Flag/General Officers and their support teams. This role will routinely require independent judgment and discretion, including the authority to manage the principal's schedule based on established guidelines and protocols.

Key Responsibilities

  • Develop and enhance multiple standard operating procedures, processes, and templates based on subject matter expertise and independent evaluations. These decisions are foundational to the daily operations of the offices and reflect the strategic engagement plans of their clients.
  • Act as the primary contact and liaison with senior DoD leadership for interpreting proposed policies and operational practices, providing expert recommendations to the DASD(P), military assistants, and other Senior Executive Service and Flag/General Officers and their teams.
  • Create tools such as Excel spreadsheets and databases to compile, track, summarize, and report the status of various documents and projects.
  • Ensure adherence to established guidelines and provide timely feedback and status updates as requested.
  • Initiate and execute special projects independently or as assigned.
  • Communicate with various military assistants, Chiefs of Staff, OSD Protocol, and other personnel to guide daily operations and contribute to strategic planning.
  • Coordinate with the Secretary of Defense/Deputy Secretary of Defense, OSD Protocol, and other DoD agencies to ensure effective business operations.
  • Ensure compliance with established deadlines.
  • Serve as a subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with the Foreign Clearance Guide to plan and coordinate travel for DASD(P) activities; review travel authorizations and vouchers; arrange necessary passports and visas for official travel.
  • Manage and maintain the complex calendars and schedules of DASD(P) senior personnel, resolving conflicting priorities and orchestrating changes as necessary.
  • Plan, coordinate, and confirm logistical support for meetings related to DASD(P) activities, including transportation, security clearance paperwork, and audio-visual support.
  • Provide a daily briefing book with pertinent information for upcoming activities for the DASD(P) prior to the end of the duty day; maintain electronic and paper copies of all office documents.
  • Oversee office administrative functions, including security administration, office space management, processing security clearance requests, scheduling office events, and ordering supplies. Experience in administrative support and knowledge of DoD security procedures is essential.

Required Qualifications

  • A minimum of three (3) years of relevant experience.
  • Extensive experience with creating, reviewing, and approving CONUS and OCONUS Defense Travel System (DTS) orders.
  • Experience in correspondence within a DoD environment.
  • Familiarity with task or correspondence management systems (e.g., TMT or CATMS).
  • Active TS/SCI clearance is required.

Preferred Qualifications

  • A Bachelor's degree from an accredited institution is preferred. Specialized experience, including military or industry executive assistant experience, may be considered in lieu of specific educational requirements.
  • Experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executives or DoD Flag/General Officers are highly preferred.

Company EEO Statement

QinetiQ US is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.