Construction Operations Coordinator

2 weeks ago

California, United States Olen Properties Full time

Position Overview: Construction Administrator at Olen Properties

With a legacy of 50 years in the real estate sector, Olen Properties excels in the ownership, development, and management of distinctive commercial spaces in Orange County, CA. Our impressive portfolio includes over 6 million square feet of premier office and flex-space developments, alongside more than 17,000 apartment units across 53 residential communities, reflecting our commitment to quality and excellence.

Role Summary:

We are seeking a diligent and detail-focused individual to join our Commercial Property team as a Construction Administrator. This role is pivotal in managing the administrative functions of the Construction Department, specifically focusing on new construction projects and tenant enhancements.

Key Responsibilities:

  • Assist in the daily management of the Construction Department's operations.
  • Prepare, oversee, and disseminate departmental reports.
  • Review leases upon execution to clarify the scope of work.
  • Support the Project Manager in procurement activities and prepare Purchase Order and Change Order requests.
  • Issue additional work authorizations/invoices for tenants and monitor payment statuses.
  • Conduct meetings with tenants to discuss plans and various requirements.
  • Distribute tenant improvement plans and work scopes to subcontractors for bidding purposes.
  • Keep tenants and the Marketing Department informed about project developments.
  • Coordinate with field superintendents, subcontractors, vendors, and tenants to address any outstanding issues.
  • Assist the Accounting Department in processing subcontractor invoices.

Qualifications and Experience:

  • A minimum of 5 years of relevant experience, ideally within the construction industry.
  • Possession of an Associate's and/or Bachelor's degree is preferred.
  • Exemplary verbal and written communication skills, along with strong interpersonal capabilities.
  • Proficiency in Office 365 applications including Word, Excel, Outlook, SharePoint, and AVID.
  • Familiarity with Project Management and/or Construction software is advantageous, or a readiness to learn new systems.
  • Ability to understand and interpret complex reports and business correspondence.
  • Competence in reading and interpreting construction plans, drawings, and specifications.
  • Strong analytical and mathematical skills.
  • Exhibit initiative, professionalism, integrity, and maintain confidentiality in all work-related matters.
  • Prior experience in accounts payable is a plus.

This role requires on-site presence and offers a comprehensive benefits package, including a 401(k) Plan with matching contributions, extensive health insurance options, employee discounts, life insurance, paid time off, and an employee referral program.

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