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Construction Operations Coordinator

2 months ago

California, United States Olen Properties Full time

Position Overview: Construction Administrator at Olen Properties

With a rich history of 50 years in the ownership, development, and management of distinctive commercial properties, Olen Properties is a leader in the industry. Our extensive portfolio includes over 6 million square feet of premium office and flex-space developments, alongside more than 17,000 apartment units across 53 residential communities, showcasing our commitment to quality and excellence.

Role Summary:

We are seeking a diligent and detail-focused professional to fill the role of Construction Administrator within our Commercial Property team. This position is essential for managing the administrative functions of the Construction Department, particularly in relation to new construction projects and tenant improvements.

Key Responsibilities:

  • Assist in the daily management of the Construction Department's operations.
  • Prepare, oversee, and disseminate departmental reports.
  • Review leases upon execution to clarify the scope of work.
  • Support the Project Manager in procurement activities and prepare Purchase Order and Change Order requests.
  • Generate additional work authorizations and invoices for tenants, ensuring timely follow-up on payments.
  • Conduct discussions with tenants to review plans and address various requirements.
  • Distribute tenant improvement plans and work scopes to subcontractors for bidding purposes.
  • Keep tenants and the Marketing Department informed about project developments.
  • Collaborate with field superintendents, subcontractors, vendors, and tenants to resolve outstanding issues.
  • Assist the Accounting Department in processing subcontractor invoices.

Qualifications and Experience:

  • A minimum of 5 years of relevant experience, ideally within the construction industry.
  • Completion of an Associate's or Bachelor's degree is preferred.
  • Exceptional verbal and written communication skills, along with strong interpersonal abilities.
  • Proficiency in Office 365 applications such as Word, Excel, Outlook, SharePoint, and AVID.
  • Familiarity with Project Management and/or Construction software is advantageous, or a willingness to learn.
  • Ability to understand and interpret complex reports and business correspondence.
  • Competence in reading and interpreting construction plans, drawings, and specifications.
  • Strong mathematical and analytical skills.
  • Exhibit initiative, professionalism, integrity, and maintain confidentiality in all work-related matters.
  • Prior experience with accounts payable is a plus.

This role requires on-site engagement and offers a comprehensive benefits package, including a 401(k) Plan with matching contributions, extensive health insurance options, employee discounts, life insurance, paid time off, and an employee referral program.