Receptionist Coordinator

1 week ago


Santa Monica, California, United States COMPANY 3 Full time

Job Summary:

The Receptionist Coordinator will be the first point of contact for guests and employees, providing exceptional customer service and ensuring a smooth experience for all visitors. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Main Responsibilities:

  • Greet and check-in guests, providing a warm and welcoming experience.
  • Answer and direct calls, ensuring that all inquiries are handled promptly and professionally.
  • Assist with scheduling, maintaining current production schedules, and composing daily reports.
  • Manage studio access badges, order supplies, and assist with security audits.
  • Distribute paychecks, log, and mail unclaimed checks.
  • Conduct onsite parking audits and nightly security briefings.
  • Communicate with Client Services and liaison between employees and management as needed.
  • Create email distribution lists and onboard new hires.
  • Draft studio-wide memos and assist with employee offboarding.

Requirements:

  • Self-motivated with strong interpersonal communication skills and superior customer service skills.
  • Excellent organizational skills with proven attention to detail and excellent written and verbal communication skills.
  • Ability to work in a fast-paced environment, multitask, prioritize, and work under high pressure with short deadlines.
  • Resourcefulness and exceptional time management skills.
  • Strong knowledge of Microsoft Office software, including Word, Excel, PowerPoint, and Outlook.
  • Excellent typing skills.
  • Ability to work occasional overtime, weekends, and variable shifts as needed.
  • Demonstrated experience using a multi-line phone system and editing business communications.

About the Company:

Company 3 / Method Studios provides a full range of creative services for content creators, including conceptual design, pre-vis, look development, ideation, and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies, and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.



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