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Administrative Coordinator to the Chair
1 month ago
The Department of Health Care Policy at Harvard University is seeking an experienced Administrative Coordinator to provide seamless operational support to the Departmental Chair. This is a dynamic, data-driven research environment that brings together economists, statisticians, physicians, and health services researchers focused on improving public health through comprehensive policy research and education.
Key Responsibilities- Serve as the administrative contact and liaison for the Chair with school or external contacts, including routing incoming communications, managing requests for information, and welcoming guests.
- Manage complex calendars and support the daily needs of the Chair, respond to meeting requests, handle scheduling conflicts, and anticipate and resolve any issues that may arise.
- Research, prioritize, and follow up on issues and concerns addressed to the Chair, including those of a sensitive and/or confidential nature.
- Coordinate logistics for meetings and seminars, including distribution of agendas, and event/facilities reservations.
- Arrange foreign and domestic travel plans, creating detailed agendas and processing all reimbursement activity for the Chair and related visitors.
- Support the Chair in the preparation and submission of letters, grants, and manuscripts for publication, in addition to administrative support of the Chair's overall research initiatives.
- Prepare meeting or project materials, including background data, presentations, reports, and slides using Microsoft Office, Adobe, and related software applications.
- Assist with training and onboarding of students and temporary staff.
- Perform other administrative and clerical duties as assigned.
- Bachelor's degree or equivalent experience preferred.
- Excellent oral and written communication skills.
- Exemplary organizational, interpersonal, and problem-solving skills, with a focus on detail-oriented work.
- Ability to act independently with sound judgment, as well as with a team.
- Proficiency with Microsoft Office Suite (Outlook, Word, and Excel) and Mac-based operating systems.
- Familiarity with academic research environments and Adobe Acrobat, Dropbox, Keynote, Zoom, Slack, and online calendaring systems is preferred.
- Paid Time Off: 3-4 weeks of accrued vacation time per year, 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year, and up to 12 weeks of paid leave for new parents who are primary caregivers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits.
- Work/Life and Wellness: Child and elder/adult care resources, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes, and pre-tax transit passes.
- Harvard Facilities Access, Discounts, and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services and cultural and leisure activities throughout metro-Boston.
