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Senior Administrative Coordinator

2 months ago

New York, New York, United States Millennium Full time

As a Senior Administrative Coordinator at Millennium, you will deliver exceptional administrative assistance to the executive leadership team, ensuring seamless daily operations. Your role will encompass a variety of administrative and executive support functions aimed at facilitating the executives in reaching their strategic objectives.

Key Responsibilities:

  • Oversee a demanding and frequently shifting calendar
  • Filter phone calls, inquiries, and requests
  • Organize extensive meeting and conference call agendas
  • Arrange comprehensive travel plans
  • Prepare and manage invoices, travel, and expense documentation
  • Coordinate lunch orders and delivery schedules
  • Assist in maintaining various files and records, both digital and physical
  • Greet and attend to visitors

Required Qualifications:

  • Proven experience in a fast-paced, dynamic setting, ideally within Financial Services
  • Excellent organizational, verbal, and written communication skills
  • Highly driven, reliable, and dedicated to delivering high-quality work with meticulous attention to detail
  • Confident and composed in interactions with individuals at all levels, including senior management
  • Adept at managing multiple tasks simultaneously
  • Ability to handle sensitive and confidential information with discretion
  • Strong work ethic with the capability to meet deadlines while remaining adaptable
  • Ability to work autonomously with strong problem-solving abilities and minimal supervision
  • Proactive in anticipating needs and taking initiative to maintain workflow
  • Proficient in Microsoft Windows, Outlook, Word, and Excel

Millennium offers a comprehensive compensation package that includes a base salary, performance-based bonuses, and a robust benefits program. The anticipated base salary range for this position is $70,000 to $130,000, reflective of the New York market, and subject to future adjustments. When determining an offer, we consider an individual's experience and qualifications to create a competitive total compensation package.