Administrative Coordinator

1 week ago

Princeton, New Jersey, United States Educational Testing Service (ETS) Full time
About the Role

We are seeking a highly organized and proactive Administrative Coordinator to join our team at Educational Testing Service (ETS). This individual will play a critical role in ensuring the smooth operation of our office, providing administrative support to various departments, managing office resources, coordinating meetings and events, and assisting with project management tasks.

Key Responsibilities
  • Provide comprehensive administrative support to the department and management team.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Manage calendars, schedule appointments, and coordinate meetings.
  • Oversee office operations and maintain office supplies and equipment.
  • Ensure a clean, organized, and welcoming office environment.
  • Liaise with building management and service providers for office maintenance and repairs.
  • Serve as the first point of contact for internal and external communications.
  • Handle incoming calls, emails, and inquiries professionally and promptly.
  • Coordinate and distribute internal communications.
  • Plan and coordinate company events, meetings, and training sessions.
  • Manage logistics for events, including venue selection, catering, and materials preparation.
  • Assist with the setup and teardown of events.
  • Assist with project planning, coordination, and execution.
  • Track project timelines and deliverables, ensuring deadlines are met.
  • Prepare project status reports and maintain project documentation.
  • Maintain accurate and up-to-date records and files.
  • Manage databases and generate reports as needed.
  • Ensure data confidentiality and integrity.
  • Assist with budget tracking and expense reporting.
  • Process invoices and purchase orders.
  • Reconcile financial discrepancies by collecting and analyzing information.
Requirements
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to multitask and prioritize tasks effectively.
  • Strong attention to detail and problem-solving abilities.
  • High level of discretion and confidentiality.
  • Professional demeanor.
  • Ability to work independently and as part of a team.
  • Proactive and self-motivated with a strong work ethic.
  • Adaptable and able to thrive in a fast-paced environment.
What We Offer
  • Health, Vision, Dental insurance plans to choose from.
  • Generous continuous learning support, from individual learning grants to up to 6 classes a year for tuition reimbursement as well as on-line learning access.
  • Generous PTO and vacation time to balance your work and life.
  • Additional 8 hours of PTO for volunteer work.
  • Retirement plan (401(a)) and traditional Roth (403b) with company contribution.
  • Commuter Benefits, Pet Insurance, 1 year subscription to Calm App.
About ETS

ETS is a mission-driven organization that is committed to advancing quality and equity in education. We believe in a Total Rewards philosophy for our employees, which includes a comprehensive benefits package, opportunities for professional growth and development, and a supportive work environment.

We are an Equal Opportunity Employer comprised of people with different experiences, strengths, and backgrounds who share a passion for advancing quality and equity in education. We are dedicated to building teams that reflect the various backgrounds, experiences, and identities of those we serve.

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