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Administrative Assistant

2 months ago

King of Prussia, Pennsylvania, United States PAREXEL Full time

PAREXEL's Early Phase Clinical Unit is seeking a highly skilled and organized Administrative Assistant to join their team. This is a highly visible role that requires excellent communication and interpersonal skills to greet and handle day-to-day administrative tasks.

Key Responsibilities:

  • Answer and transfer calls, screen calls, and take messages in a professional and courteous manner.
  • Greet visitors and clients with a positive attitude and in line with security procedures.
  • Coordinate transportation and taxi arrangements for Parexel visitors and volunteers.
  • Assist with scheduling activities and coordinate the booking of meeting rooms and shared facilities.
  • Coordinate catering for internal and external meetings as required by various departments.
  • Monitor overall performance to ensure high-quality standards are met.
  • Provide administrative support as needed.
  • Submit and manage helpdesk requests.
  • Maintain a professional and organized reception desk.
  • Procure and manage office supplies and stationery.
  • Parking space assignment and arrangements.
  • Maintain a positive and results-oriented work environment, building partnerships and modeling teamwork.
  • Follow visitor and guest protocol and procedures.
  • Support the facility manager as requested.

Requirements:

  • 2-3 years of experience working in an administrative position.
  • Prior experience working in a medical setting (hospital or office) is preferred.
  • Education: minimum High School Diploma.

This role may be subject to government and/or customer requirements regarding vaccination against COVID-19 that are more stringent than Parexel policy. Accordingly, successful applicants may need to be either vaccinated against COVID-19 or have an approved religious or medical exemption. Employment is contingent on disclosure of your COVID-19 vaccination status and, if relevant, proof of vaccination.